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Internship Bureau

Coronavirus (COVID-19) Update

Our internships programme will proceed as planned for 2020/21 . While we acknowledge that our current climate presents challenges and changing priorities for many businesses, we are committed to supporting employers large and small to access the skills and enthusiasm of our students through internships. Virtual internship projects at this time in particular offer a great opportunity to meet your business needs while hosting a student remotely.
 
Please contact us via email at careers-placements@york.ac.uk, we are happy to organise telephone calls and online conversations to discuss our offer in further detail with you. 
 

The Internship Bureau offers employers the opportunity to engage the skills, enthusiasm and cutting edge thinking of the University's students and graduates to support one-off specialist projects. Project based internships help create cost-effective solutions around the needs of the employer, while also improving their graduate talent pool.

Internship projects are established according to the need of your business, and provide a tangible outcome for both the company and the student. The Internship Bureau also manages the recruitment and payment administration on your behalf.

Employers can engage students in full-time summer projects (June-September) as well as part-time term time projects. 

If you are interested in hosting an intern, please read the information below and email careers-placements@york.ac.uk a completed Expression of interest form 2019-20 (MS Word , 66kb)‌ to get started!

What is an internship?

We consider an internship to be a project-based, high-quality piece of work, which can be completed within a defined period of time. 

Projects should provide clear and tangible outcomes for the intern and your organisation, and should be of an appropriate standard and nature. For more information, please see our Internship Employer leaflet 2020 (PDF , 3,358kb)

Summer vacation scheme

Projects last between 4 and 12 weeks during the summer vacation and are available for part-time or full-time hours.

Part-time, term-time scheme

Projects last between 4 and 12 weeks during the academic year.  From experience the Internship Bureau recommends that internships do not exceed 20 hours of project work per week.

What is a virtual internship?

Virtual internships, supported in the same way as other internships by the Student Internship Bureau, are projects that can be undertaken by the student away from an office or a host supervisor in a flexible way.

They can largely be completed on a flexible basis without the need for regular face to face supervision which allows the intern to get on with the project in hand and the supervisor to get on with their day to day work.

Examples of the types of projects that have been completed on a virtual basis recently by University of York students include Digital Marketing, Social Media Management, Project Management, Research, Business Development and Analysis. Read more about some of the tasks associated with these roles.

We have hints and tips to support businesses during recruitment, selection and the duration of the virtual project.

Internship costs

Cost: Base level of NMW for 25+ - currently £8.72. We recommend a higher rate of pay for postgraduate students or undergraduates studying within departments developing specialised skills (eg Electronic Engineering). This rate is subject to employer's on costs (NI, Holiday pay and a contribution to the People's Pension), to be paid by the employer.

Student level of study/skill: undergraduates and postgraduates are eligible to apply, however due to course commitments throughout the summer, postgraduate interns are limited to part-time hours during this time.

Funding: please see the 'Funding for SMEs tab" for more information. 

Funding for SMEs

Support for SMEs and Charities

Thanks to the generous support of the Higher Education Innovation Fund (HEIF), we are delighted to be able to offer a number of subsidies to York and North Yorkshire based SME businesses and charities.  This support is designed to increase the opportunities for businesses to engage with the skills and enthusiasm of University of York students in part or fully funded internships.*

Internship projects can be between 4-12 weeks in duration and offered on a part-time basis (not exceeding 20 hours of work per week). Costs are calculated based on the intern being paid a minimum of £9.72 per hour (this rate includes employer on-costs).

Part funded SME internships - SME organisations must be registered in the UK and based in York or North Yorkshire. The business needs to have fewer than 250 employees and an annual turnover less than £50 million to be eligible. A limited number of subsidies are available to SMEs to cover 50% of the total cost of an internship up to a maximum of £1,170.

Cost Example:

 

A 12 week part time (20 hrs p/wk) internship where the intern is paid £9.72 per hour totals £2,332.80. The intern would receive £2,332.80 (subject to tax and NI) and the cost to the SME would be £1,166.40. 

 

A 6 week part time (15 hrs p/wk) internship where the intern is paid £9.72 per hour totals £864.80. The intern would receive £864.80 (subject to tax and NI) and the cost to the SME would be £437.40.

Start-up Fully Funded Internships - businesses less than two years old (from the point of first trading) could receive a 100% subsidiary to cover the full cost of an internship up to a maximum of 10 weeks. This limited funding is available under the condition that the business agrees to advertise the internship initially to students who have engaged with enterprise learning activities at the University.

Cost Example:

 

A 10 week part time (20 hrs p/wk) internship where the intern is paid £9.72 per hour totals £1,944.00. The intern would receive £1,944.00 (subject to tax and NI) at no cost to the SME. 

Charity Fully Funded Internships - The organisation must be a registered charity or Community Interest Company (CIC) with its headquarters in York or North Yorkshire. The charity/CIC needs to have fewer than 250 employees to be eligible for this limited pot of funding which can cover the full cost of a charity/CIC internship up to a maximum of 10 weeks. 

*HEIF funding only applies to internship projects undertaken by registered students of the University of York (this includes undergraduate and postgraduate students). All funding will be allocated on a first come first served basis. 

Santander Universities SME Internship Programme

The University of York is a recognised partner of Santander Universities and participates in the Santander Universities SME Internship Programme.   

Funding for the 2020/21 Academic Year is set to be announced in January 2021.

For updates on available funding, please contact careers-placements@york.ac.uk 

Engagement

Student Internship Bureau - Business Engagement Process

Step One - Project Scoping

Engage with the Student Internship Bureau (SIB) to discuss your ideas for an internship, the scope of the project and the skills and experience required to achieve your outcomes. Complete an Expression of interest form 2019-20 (MS Word , 66kb). From that, the SIB will prepare a project brief which forms the basis of the advert the students see.

Step Two - Advertising

Once the project brief is agreed and confirmed, the opportunity will be advertised through our Careers Portal for a minimum of two weeks. SIB will monitor applications throughout this period and publicise the internship through various marketing channels appropriate to your particular role

Step Three - Shortlisting and Interviews

When advertising is completed SIB will shortlist the applications and provide you with the applications of the most suitable candidates. Once you’ve reviewed the applications you may contact some or all of the candidates to arrange interviews at your convenience. (We are happy to provide interview space on campus if needed)

Keep SIB informed along the way of interview dates agreed and provide some feedback for unsuccessful applicants. Advise SIB of your decision once you’ve chosen your intern and provide additional feedback to unsuccessful interviewees

Confirm to SIB the agreement made with the student regarding a start date, hours / days of work and any flexible working arrangements if applicable (especially for part time roles)

Step Four - Right to Work checks and Paperwork

The University will complete Right To Work checks and SIB will prepare the paperwork for both you and the intern to sign. Once the project starts SIB manages the payment process to the intern on a monthly basis.

Step Five - Invoicing (external hosts)

SIB will invoice you, during the internship, for the total cost of the project (including associated employer on costs) less any Santander funding agreed in advance that is applicable.

SIB will contact you in the first couple of weeks of the project to ensure that everything is progressing as expected. Interns may be visited in the workplace during the project and an evaluation will be sent electronically to all intern hosts at the end of the project.

Past projects

Previous projects, which have produced significant benefits for the hosting company, have included:

  • Establishing a China desk and creating the content for an inward investment page for a chartered accountant's website in Mandarin and English by two of our international students.
  • Researching, developing and implementing a more comprehensive customer outreach and engagement plan for a heating and renewable energy company.
  • Investigating the removal of chemicals from hard surfaces by rainfall and washing for a research agency.
  • Executive assistant to senior management team for a mental healthcare provider, creating an electronic record of serious incidents and ensuing investigations.
  • Carrying out detailed household surveys with a housing trust's residents to ascertain household characteristics, circumstances and their awareness of key issues. 

International talent

Did you know that just over 20% of the University of York's student population come from outside the UK, from almost 100 countries across the world? Many international students are actively seeking work experience and internship opportunities both to develop their skills and knowledge in the workplace, and to contribute to UK business' competitive advantage in the global market.

Contact the Internship Bureau to discuss how the University's international student population can drive your business forward this year! Email careers-placements@york.ac.uk or call 01904 324240.

Previous University of York interns have undertaken a wide range of projects with companies in York and the North Yorkshire region, giving businesses a unique insight into overseas markets, and for potential import and export activities. Example projects include:

  • Multilingual web content translation project: Executive search agency
  • Establishing an inward investment China Desk in York: Accountancy firm
  • Researching the latest products being used and marketed abroad, and their success and viability in the UK: Renewable energy company
  • Organising a business summit for international visitors to York: Conference business
  • Developing a market report exploring the opportunities for export to the Far East: Food manufacturer 

Case study: Developing a China desk in York

Garbutt & Elliott LLP engaged two Chinese postgraduate students, Jingwen Feng and Xu Wang, to develop a China Desk for the company and to create content for an inward investment web page in Mandarin.

Garbutt & Elliott Senior Partner, David Dickson, commented that, ‘Jingwen’s and Xu’s outstanding commitment has enabled us to begin development of a reputation as a trusted advisor to Chinese firms investing in the UK. It is important for world-class universities such as the University of York to demonstrate the great opportunities available to students by taking on internships in companies with vision.’

 

Some recent employer hosts

MMG logo

Zamzar logo

Harrogate Convention Centre logo

APIS logo

York Mumbler logo

FINYX logo

SkillsForge logo

Contact the Employer Engagement and Events Team