The University recognises that there may be occasions when a student wishes to record a lecture, seminar or other teaching session. These guidelines set out the conditions under which recordings may be made by students and apply to all students wishing to record a lecture or seminar, whether or not the reason is connected with a disability.
In particular, the University seeks to make every effort to assist students with disabilities and wishes to make reasonable adjustments under the Equality Act 2010 with respect to providing equal treatment and equal access to educational opportunity regardless of disability status. One such adjustment may involve the recording of lectures or seminars.
Students wishing to make recordings for reasons related to disability are advised to contact their Department's disability representative in the first instance and then Disability Services, who are able to assist in making the necessary arrangements and who may also be able to provide further support.
It is a presumption of these guidelines that students who ask permission to record lectures, seminars or other teaching sessions have a genuine learning need and that they will only use the recordings for that purpose. Misuse of recordings is a disciplinary matter and will be referred to the Head of Department and Academic Registrar.
The making of recordings should be regarded by lecturers as a form of note-taking. It is presumed that staff will grant permission to record when:
Where recording has not been agreed as part of support by Disability Services:
In all instances where recordings of lectures or seminars are to be made:
Potential conflicts arising from other students not wishing to be recorded should be handled as sensitively as possible by the Department, while bearing in mind that allowing a student with a disability to record a lecture or seminar may be a legal requirement.
Sometimes permission to record may be refused by the lecturer, if the lecture or seminar contains material which, were a recording made, would breach a third party's right to privacy, data protection or copyright. Lecturers who are unsure about this should seek advice from the University's Copyright Advisor before refusing permission. If permission is refused, the lecturer may be approached for access to the material concerned in an alternative format. Where there is third party material which cannot be recorded, it may be practical to grant permission to record that part of the lecture or seminar where such material is not in use and the student should be given access to the licensed material in an alternative and appropriate format. Where permission is refused it is expected that the reason(s) for refusal will be communicated to the student requesting permission.
It is expected that the lecturer would not wish to draw attention to the reason for the recording being made.
Professor Helen Petrie
(Chair) e-Accessibility Forum
Updated 12 January 2016