The purpose of this video guidance is to ensure consistent output and use of the University of York brand.
Talk through your requirements with the relevant Content Producer or Marketing/Communications Manager in External Relations. You may find there is already a suitable video, or similar work is planned, or that you can commission work jointly. Do not commission any video content without first speaking with your relevant contact.
Our University of York videographer can help you with video production or advise on your next steps. For social media videos - please let the Social Media Producer (firstname.lastname@example.org) know what you are intending to create so that they can advise on formats, and also determine whether it's suitable for the channels.
Although we usually like to target our messaging to different audiences as much as possible, videos can take a huge amount of resource so it's worth thinking about how to get the most mileage and biggest potential audience for your video. This is particularly true of videos for social media, where a video may be seen by prospective students, current students, staff, community, etc.
Even if the video is intended for embedding in a more targeted message, eg an email to a particular student group, you may be able to produce a more general video and just tailor the surrounding messaging.
In some cases we may recommend that you outsource your project to an external supplier.
If you would like to use a particular production company, check to see if they are an approved University supplier.
Examples by these suppliers include:
Costs can vary a great deal depending on the amount of content that needs to be produced and edited, for example:
It can first be useful to consider some basics which may influence your requirements, such as the video’s target audience and the subject matter.
For a two to three-minute video, expect a cost of £2,500 to £5,000.
Videos are major projects which can be complicated and time consuming to produce, so consider carefully at the outset if video is the best option or whether there are better alternatives.
Generally, the more requirements, the longer production is likely to take - try to leave a minimum of two months for your video to be completed.
If you are working with the University videographer on a video project, providing a detailed overview is an important first step.
This briefing form must be completed and returned to our video team before your initial kick-off planning meeting with the videographer and relevant project members takes place. It will give you the chance to carefully think through the many different aspects of a video project, including planning, production and distribution. Provide as much detail as possible, and indicate if and why a section may not be applicable.
Please return your completed briefing form to email@example.com.
A storyboard helps to visualise the progression of your video by indicating the scene, section, speaker, or even type of shot.
Relevant information can be added to panels on our University storyboard template. These should state at least:
Other useful information could include:
All video should be filmed at a minimum quality of standard HD at a resolution of 1280x720, wherever possible.
Videos produced for the University will usually be filmed in landscape, unless for social media.
Check these basic settings before you start:
The overall style of content should be similar to other visuals created for University promotional videos. Content should focus on our University community, using simple, interesting, well-lit shots.
Watch examples produced by our University videographer:
Think carefully about where you’ll film participants prior to the shoot. Try to use a visually appealing location, and ensure any unsightly objects, such as bins, aren’t featured in the background.
Aim for an authentic look, with participants looking relaxed and comfortable in their surroundings.
Try and show people interacting with the environment and capture buildings in their best light.
Filming in the city can be more difficult than filming on campus due to the variables beyond your control, so consider this when choosing the city as your location.
Ensure permissions are in place if filming in privately owned businesses or spaces such as the train station or cafes.
Aim for footage that captures the city’s vibrancy, atmosphere and unique characteristics.
Watch this example of short, engaging social media content:
If you have produced video content via live streaming on social media, avoid repurposing these recordings to use elsewhere, if possible. If you require the same footage, consider reshooting so the video can be filmed in a landscape aspect ratio, and can therefore be used more effectively on platforms/channels other than social media. This may also help improve picture and sound quality, which can be affected during live streaming due to possible connection issues - other audio disturbances can be avoided, too.
To ensure consistency within University of York video content, all professionally produced videos should apply the same brand elements, which include:
All University of York video content should use either Inka or Monsal typefaces. If you do not have access to these fonts, then either Cambria or Calibri can be used.
Namestraps should be created using a charcoal box either as a solid colour or 90% opacity, as in the example below. Text should be an approved font. Check for subtitles and other YouTube video player elements obscuring name straps eg if they are too low/too long/too small.
Watch this Covid-19 awareness video as an example of animating a namestrap:
Sometimes you may require a video which has no audio but has music and uses text captions on screen instead.
Watch the launch of BioYork as an example of creating a video with captions:
Be aware of the placement of the captions, the size and the duration to ensure accessibility for the viewer.
If you have a video of this style for social media, include a transcript or description of the video in text within the post or as a comment. Without audio in the video, visually-impaired users struggle to make sense of what's going on. By adding a transcript, they can use a screen reader to listen.
If using captions on TikTok, you can use the 'text to speech' function.
Watch our University inclusive crossing video as an example of using a voiceover:
Be careful not to put the captions too close to the edges of the screen. Also think about where other text appears, for example in the TikTok app you usually need to avoid placing captions in the bottom fifth of the screen and very top. Try not to obscure the detail of the video too.
There are two downloadable logo animations (long and short). You will need to request access to download the logos and explain the type of video the animation is required for.
The animated logo should feature either at the start or end of a video – using at the end only may help improve viewer retention.
Social media videos should get to the point as quickly as possible, so only use the logo at the end.
If you feel the logo animation should not be used for the video you are creating, or needs to be used in partnership with another organisation, please contact firstname.lastname@example.org
To ensure good sound, where possible use an additional mic source other than the mic built into the camera or phone. If anyone is speaking to camera, film them in a quiet location and ensure they can be heard clearly with minimal background noise.
Take particular care when filming outdoors – audio quality can be significantly impacted by common sounds such as wind or road traffic.
If you are adding any extra audio to a video, such as music, it should be at a volume that would not distract from any voiceover or interview.
Watch this example of using a soundtrack behind an interview:
Select music that is in keeping with the tone and audience of the video – it should complement not distract from the content (see also visual style examples).
You must have also obtained the correct permissions to use any music tracks. These can be purchased or downloaded from royalty-free music websites.
If you are live streaming via social media, then having a poor signal can severely affect the sound and picture quality. Ideally connect to a reliable wifi network rather than using a mobile connection. If filming on campus, check for, and avoid any blackspots – if you are moving around campus, then factor this into your choice of locations.
Video should feature engaging people. Try to use participants who are confident and positive.
For interviews, ask participants to begin their answer by including the question so they make sense even if the question if edited out. For example:
Interviewer: What do you enjoy most about the course?
Student: What I enjoy most about the course is the wide range of modules...
If you are working with an editor, watch through the footage provided by the videographer and record time stamps, so it is clear which clips to remove.
Anyone on camera should have suitable clothing and avoid wearing designs with distracting patterns or potentially offensive slogans. Branding on clothing should be kept to a minimum, along with any other form of product placement.
Consider using a background which is relevant to the person being interviewed – for example, a chemistry student in a lab. If this is not possible, use an interesting shared space.
It is a legal requirement for all University video content to have subtitles so it is accessible to all viewers. Consider adding these manually within the relevant video platform – rather than using auto generated subtitles – to ensure better accuracy. Text should be easy to read and stand out from the background.
This can be time consuming, so should be factored into your video production schedule/timeline.
You can find instructions and detailed guidance on subtitles for YouTube and beyond on our wiki pages.
When capturing video footage of current staff and students, we do so under the legal basis of legitimate interest. In order to use videos of individuals, you must ensure that you inform them of how their image will be used, and you must give them the opportunity to refuse to have their data used in this way.
You must create a privacy notice, using the template available and keep a record that you have shared the privacy notice with all of the participants that will feature in your video. Anybody appearing in the video who is not a current member of staff or current student must also fill in the tear-off section of the privacy notice.