Accessibility statement

Get a programme approved

Guidance and resources for those proposing award-bearing and non-award-bearing programmes for approval.

All University programmes of study, whether or not they lead to credit or an award, need appropriate approval. Primary responsibility for proposing a programme for approval rests with the Board of Studies (which it may delegate to an appropriate sub-committee), and, for award-bearing programmes, with Faculty Learning and Teaching Group (FLTG) on behalf of Senate. In certain cases, University Teaching Committee (UTC) will consider proposals for approval. Approval involves consideration of the proposal’s academic merit and its strategic and business case. Early consultation should take place with the department's Planning Officer regarding the strategic and business case.


Guidance on the New Programme Approval Process (Academic) 

 

Award-bearing

The approval stages for proposals for new undergraduate and taught postgraduate award-bearing programmes (including York Online programmes to be delivered with HigherEd Partners UK (HEP) but excluding Higher and Degree Apprenticeships) are:

  1. Board of studies approval (or that of delegated sub-committee)
  2. Planning approval of the business case by the relevant Faculty Dean’s Support Group, or Planning Committee as necessary
  3. Faculty Learning and Teaching Group (FLTG) or University Teaching Committee (UTC) approval of the academic case

The following documentation is required to propose a programme:

1. Programme Approval Process document

The Programme Approval Process (Google Sheet) document must be used to propose award-bearing programmes (except Higher and Degree Apprenticeships). After opening the template below, make a copy of it as the default access is 'view only' for York users.

2. External Assessors

You must submit an external assessor’s report using the form below, your response to any issues the external raises, plus any further correspondence from them. Some proposals may require a second external assessor - your Academic Quality contact will advise you if this is the case. 

3. Module descriptors and information

You must propose full module descriptors, via the module catalogue, for undergraduate stage 1 modules, all postgraduate modules and all other programmes of 1-year in length. For Stages 2, 3 and 4 of undergraduate programmes the following module information should be supplied: title; stage; credit value; short summary; indicative learning outcomes; and the proposed summative assessment method. Ideally this should be via the Module Catalogue, by proposing the module in draft form at the ‘proposer’ stage of the Module Catalogue process only. The AQ Team will advise proposers on using the Module Catalogue in this way. If Departments cannot use the catalogue to provide outline drafts, the module information should be provided using the template for proposing modules outside of the module catalogue, found in the appendix to the Guidance on the New Programme Approval Process (Academic) with a separate template used for each module. (Such modules must be developed in full, for approval at Board of Studies and FLTG/ UTC at a later date. Modules will need to be approved before the annual module availability exercise in the year prior to the module’s commencement.)

 See also: Guide to Using the Online Module Catalogue

Non-Award Bearing

A non-award-bearing programme is one in which successful completion does not lead to the award of a University Certificate, Diploma or Degree. Non-award-bearing programmes may be credit-rated (students receive credits on successful completion) or non-credit-rated.

Credit-rated programmes

Credit-rated, non-award-bearing programmes require the approval of both the relevant Board of Studies and FLTG (or its Chair). These programmes may also require planning approval by the relevant Faculty Dean’s Support Group, or Planning Committee as necessary. Please contact your Planning Officer to confirm whether or not planning approval is required.

Non-credit-rated programmes

A wide variety of programmes and activities (including short vocational and Continuing Professional Development (CPD) courses, summer schools, workshops, Learning for Pleasure courses within the Centre for Lifelong Learning, and access to higher education provision) fall into the non-credit-rated non-award-bearing programme category. This category does not normally include conferences and seminars.

Responsibility for the approval of a non-credit-rated programme rests with the relevant Board of Studies.

Pre-sessional programmes

Pre-sessional programmes (all non-award-bearing provision that an applicant would be required to take in order to progress to an award-bearing University of York programme) follow the same process as award-bearing programmes. Contact the Academic Quality Team for advice and guidance.

Forms and Guidance

Apprenticeships

Stages

There are four stages in the approval process for a new degree apprenticeship (DA) programme:

  1. Endorsement from the Degree Apprenticeship Steering Group

  2. Board of Studies approval

  3. Planning approval, using the FLTG new degree apprenticeship programme form, by

    a) the relevant Faculty Dean of the business case, IF there are no resource requirements, OR 

    b) the Planning Committee, if new resources are required

  4. University Teaching Committee (UTC) approval of the academic case. 

Required Documentation

1. Departments are required to complete the FLTG new degree apprenticeship programme form (see planning approval page), which has questions tailored specifically to the development of a DA programme. You will be required to demonstrate engagement with key stakeholders including the Apprenticeships Unit and employers as part of the market analysis and viability of the programme. Programme teams are advised to read the guidance [to follow] before completing the programme proposal form, and to consider the different delivery models and staffing and resourcing requirements for a DA programme.

2.  Programme teams will also have to submit a programme design document the relevant DA Programme Design Document. There are two versions of this document:

After opening the PDD from the link you need to make a copy of it as the default access is ‘view only’ for York users. See the User Guide tab on the PDD, and/or the guidance for programme teams completing the DA PDD [link].

3. In addition to the Programme Design Document, you will need to submit:

  • Responses to any issues the external raises, plus any further correspondence from them. Please note that it is a requirement for the nominated external assessor to have experience of work-based learning (ideally degree apprenticeship provision). Guidance about recruiting an external assessor 
  • Completed module descriptors, submitted via the module catalogue, for undergraduate stage 1 modules, all postgraduate modules and all other programmes of 1-year in length. For Stages 2, 3 and 4 of undergraduate programmes, outline module information can be provided on the template for proposing modules outside of the module catalogue, found in the appendix to the Guidance on the New Programme Approval Process (Academic) with a separate template used for each module. (You will need to develop such modules in full, for approval at Board of Studies and FLTG/ UTC at a later date, but full descriptors are not required at programme approval stage. Modules will need to be approved in sufficient time for the annual module availability exercise in the year prior to the module’s commencement.) 

See also the Guide to Using the Online Module Catalogue

  For further information, contact apprenticeships@york.ac.uk.

FLTG Meetings

Meeting dates:

Arts & Humanities

  • 20 April 2021
  • 25 May 2021

Sciences

  •  19 April 2021
  •  27 May 2021

Social Sciences

  • 21 April 2021
  • 26 May 2021

New programme approval documentation must be submitted two weeks before the meeting date.

Contact the relevant PA for further information: dean-artshum-pa@york.ac.uk; dean-sciences-pa@york.ac.uk;   dean-socsci-pa@york.ac.uk.

Please check with your AQ contact if you are unsure which committee will be approving your programme. 

Key Deadlines

The link below shows the key deadlines relating to programme approval, modification and withdrawal. They relate to the marketing of programmes for entry in the year given in the first column.