Get a programme approved

Guidance and resources on submitting award-bearing and non-award bearing programmes for approval, and writing programme specifications.

The University requires that all programmes of study, whether or not they lead to credit or an award, are approved. Primary responsibility for programme approval rests with the Board of Studies, for which University Teaching Committee (UTC) approval may also be required.  Approval involves consideration of the academic value of the programme as well as the strategic and business case for introducing it.  Early consultation should take place with the department's Planning Officer regarding the strategic and business case.

Note

Navigation

The following tabs describe how to get different types of programmes approved. 

A recent addition is the procedure for gaining approval of a new Degree Apprenticeship programme, which is a different process than other award-bearing programmes. 

Please choose your tab carefully to ensure you are following the proper procedure.

Undergraduate

The undergraduate award-bearing programme approval process requires:

  1. Board of studies approval
  2. Planning approval by the relevant Faculty Learning and Teaching Group of the business case
  3. University Teaching Committee (UTC) approval of the academic case

Programme design document

The programme design document is a Google Sheet that has been designed in preparation for an online programme catalogue. After opening the PDD from the template below, make a copy of it as the default access is 'view only' for York users.

You can find further help in the User Guide tab in each PDD.  Please note that all new PDDs must follow the new e-accessibility guidelines.

External assessor pro formas

You must include TWO external assessor pro formas as part of your submission for programme approval using the form below.

Additional requirements

As part of your submission, you must include module descriptions proposed via the module catalogue and a response to any issues raised by the external assessors. See also the Guide to Using the Online Module Catalogue (PDF , 1,281kb)

Postgraduate

The postgraduate award-bearing programme approval process requires:

  1. Board of studies approval
  2. Planning approval by the relevant Faculty Learning and Teaching Group of the business case
  3. University Teaching Committee (UTC) approval of the academic case

Programme design document

The programme design document is a Google Sheet that has been designed in preparation for an online programme catalogue. After opening the PDD template below, make a copy of it as the default access is 'view only' for York users:

You can find further help in the User Guide tab in each PDD.  Please note that all new PDDs must follow the new e-accessibility guidelines.

External assessor pro formas

You must include TWO external assessor pro formas as part of your submission for programme approval using the form below.

Additional requirements

As part of your submission, you must include module descriptions proposed via the module catalogue and a response to any issues raised by the external assessors. See also the Guide to Using the Online Module Catalogue (PDF , 1,281kb) 

Guidelines and templates

Non-Award Bearing

A non-award-bearing programme is one in which successful completion does not lead to the award of a University Certificate, Diploma or Degree. Non-award bearing programmes may be credit-rated (students receive credits on successful completion) or non-credit-rated.

Credit-rated programmes

Credit-rated non-award-bearing programmes require the approval of both the relevant Board of Studies and UTC (or its Chair). These programmes may also require planning approval by the relevant Faculty Learning and Teaching Group. Please contact your Planning Officer to confirm whether or not planning approval is required.

Non-credit-rated programmes

A wide variety of events and activities (including short courses that provide vocational and professional updating, i.e. continuing professional development (CPD), summer schools, workshops, liberal adult education and access provision for disadvantaged students) fall into the non-credit-rated non-award-bearing programme category. This category does not normally include conferences and seminars.

Responsibility for the approval of non-credit-rated programme rests with the relevant Board of Studies.

Pre-sessional programmes

Pre-sessional programmes require approval of the relevant Board of Studies, Faculty Learning and Teaching Group and UTC (or the chairs of these committees). Please see the process outlined via the link below. Note that pre-sessionals do not follow the same process as other types of non-credit and non-award bearing provision. The policy on pre-sessionals applies to all non-award bearing provision which an applicant would be required to take in order to progress to an award-bearing York programme, not just English Language pre-sessionals. 

Forms and guidance

Apprenticeships

Stages

There are four stages in the approval process for a new degree apprenticeship (DA) programme:

  1. endorsement from the Degree Apprenticeship Steering Group

  2. Board of Studies approval

  3. planning approval, using the FLTG new degree apprenticeship programme form, by

    a) the relevant Faculty Learning and Teaching Group of the business case, IF there are no resource requirements, OR 

    b) the Planning Committee, if new resources are required

  4. University Teaching Committee (UTC) approval of the academic case. 

Required Documentation

1. Departments are required to complete the FLTG new degree apprenticeship programme form (see planning approval page), which has questions tailored specifically to the development of a DA programme. You will be required to demonstrate engagement with key stakeholders including the Apprenticeships Unit and employers as part of the market analysis and viability of the programme. Programme teams are advised to read the guidance [to follow] before completing the programme proposal form, and to consider the different delivery models and staffing and resourcing requirements for a DA programme.

2.  Programme teams will also have to submit a programme design document the relevant DA Programme Design Document. There are two versions of this document:

After opening the PDD from the link you need to make a copy of it as the default access is ‘view only’ for York users. See the User Guide tab on the PDD, and/or the guidance for programme teams completing the DA PDD [link].

3. In addition to the Programme Design Document, you will need to submit:

Please note that it is a requirement for at least one of the nominated external assessors to have experience of work-based learning (ideally degree apprenticeship provision).

 Questions?  Contact Jan Ball (jan.ball@york.ac.uk) or Yvonne Hoggarth(yvonne.hoggarth@york.ac.uk).

Online

To follow

Key Deadlines

The table below shows the key deadlines relating to programme approval, modification and withdrawal.  They relate to the marketing of programmes for entry in the year given in the first column.

Programme Specifications

Programme specifications provide a concise overview of a programme. At York, the principle use of programme specifications is, at present, for quality assurance purposes. However, they contain information which may be of interest to current and potential students and should be written with these audiences in mind.

Departments are responsible for writing and maintaining programme specifications which are published by the Acdemic Support Office on the student web pages, before the start of each academic year. Having a web based programme specifications catalogue enables students, staff, external examiners and others to access accurate programme information. A more robust, long term storage solution is planned for the future. Please note: each year the programme specifications for new entrants will be added.