Accessibility statement

Web Page Access Control Tool

Related pages

The Web Page Access Control Tool allows you to restrict access to web pages and folders on the York site, both within the Web CMS and on other pages.

Web Page Access Control Tool »



  • All staff and students (for Web CMS access control)
  • Web account holders (for non-CMS York pages)

The Web Page Access Control Tool allows you to control who can access pages on the University website.

The tool produces a file which you download and add to the Web Content Management System or a web directory.

All staff and students can access the tool, but the web pages that the access control can be applied to depends on the other services you have access to (such as the Web CMS or pages managed under a web account).


The University's Digital Communications Team have provided instructions for using the Web Page Access Control Tool as part of their "Limiting who can see a web page" guide:

Help & troubleshooting


Web CMS help

If you're having problems setting up access control within the Web CMS, contact Marketing.


If the Web Page Access Control Tool isn't working as you would expect, it may be that you're using an account that doesn't have the correct access. See the Eligibility section of the Overview tab for more information.

Library & IT Help Desk

If you're having problems using the Web Page Access Control Tool, get in touch with the IT Support.

Our commitments

Service status Live and supported service.
Hours of service 24/7
Service support For help and support with this service, contact the IT Support.
Hours of support Help from the Library & IT Help Desk is available 9am to 5pm, Monday to Friday.
Target availability

General IT Services targets:

Resilience Load balanced servers provide resilience for this service. All data is backed up in line with our standard backup policies.
Review cycle Not actively reviewed.
Our performance

Our service standards have been produced in consultation with our customers, and monitor the quality, timeliness and access to facilities and services:

Complaints procedure

If you wish to give us general feedback on this service, please see our Feedback page for ways to get in touch.

If you wish to make a complaint, please see our complaints procedure.

Your responsibilities

It is your responsibility to restrict content on your pages appropriately, and to correctly configure the groups that require access to restricted content using the pre-defined list or custom group as appropriate.

The pre-defined groups in the Web Page Access Control Tool are dynamic. This means that as people join or leave these groups, their access to content will change as a result.