From August HR will check the right to work status of casual workers

In response to feedback from colleagues we have been reviewing our processes and looking at ways to improve on the experience of workers and departments.

The plan we have developed with the Casual Worker User Group is to provide a centralised registration service - including right to work checks - for all our casual workers.  This will:

  • replace the need for departments to check and copy documents by providing a simple tool to confirm if someone can work
  • make life easier for workers, by eliminating duplicate checks across different departments
  • make the claims process quicker and easier for workers and departments

The plan is aligned to the Casual Worker Project: it has always been a goal of that team to centralise right to work checks.

What happens from 1 August?

  • You won't need to inspect an individual's documents - instead, check if an individual is registered as a casual worker using the online checking tool
  • You will need a National Insurance or passport number to look someone up
  • If it shows they are approved to work, you can continue with your booking
  • If they are not registered, send the worker to HR in Heslington Hall
  • No appointment is needed for registration - people can come to HR at any time between 8.30am and 5pm
  • Use the checking tool again before confirming work

In future, we plan to provide this service in two locations: Careers (aimed at students) and HR (for everyone else).  We'll update you on this soon.

A set of frequently asked questions is available.

If you have further questions, please email or call us on extension 4871.

In addition, we will be in touch with departments in the next couple of months about 'adopting' their records of right to work checks, so please don't throw them out just yet!  Again, we'll be in touch with more information in due course.