Thank you to everyone who has offered to join our Project User Group

20 departments have put representatives forward for our Project User Group. Members will help us design and test new processes as part of the Casual Worker Compliance Project.

  • Archaeology
  • Biology
  • Centre for Lifelong Learning
  • Chemistry
  • Computer Science
  • Economics
  • Education
  • Electronic Engineering
  • Environment
  • Examinations
  • History
  • Information Services
  • Law
  • Music
  • Physics
  • Psychology
  • Student Recruitment and Admissions
  • Theatre, Film and Television
  • York Conferences
  • York Sport

Thank you to everyone who has put themselves forward - we will be in touch soon to outline our next steps.

What else have we been doing?

Having now signed the contract with Dashboard Technology for a new worker management system, we are now moving ahead with the testing and configuration of the new tool.

Of course, this is just one element of the project, which will also see new processes and policies in place to support the use of casual workers at York, while reducing the administrative burden on departments.


What is the Casual Worker Compliance Project?

The project's aim is to ensure compliance with government legislation for all casual workers at York. At the same time, we want to reduce time and effort spent on managing casual workers and free up more time for supporting teaching and research activities.

By introducing a new system and processes for engaging, paying and managing casual workers we aim to ease the pressure on hiring managers and administrators, who are on the front line of compliance.

The project will deliver a robust method for collecting, storing and monitoring Right to Work evidence, supported by HR Services. Casual worker engagements will be booked in advance so their hours can be monitored if necessary. Data and information about casual workers will be more easily accessible and auditable. Our casual workers will benefit from easier initial registration, a single point of evidence validation and faster payments.

Detailed work is starting now and the aim is to have the first departments live and running in Autumn 2018 with a full implementation across the University completed by December 2018. A project timeline is available.

Why is it being done?

The current processes are...

  • not a good experience for staff or casual workers
  • time consuming
  • not transparent or consistent

Reduce the risk of non-compliance with government legislation...

  • Right to work (R2W)
  • National minimum wage
  • Tier 4 student visa rules
  • General Data Protection Regulations (GDPR)

Who is involved with the project?

The project is being delivered by a cross-departmental team including HR, Finance, Careers and IT Services.

Joss Ivory, Director of Human Resources, is the Project Sponsor, and Darren Geary, IT Services, is the Project Manager. A Steering Group has also been established.

Where do I find out more?

Contact Darren Geary, Project Manager at or on extension 3802.