Privacy notice for photography and video - Centre for Health Economics

If you're attending an event and do not wish to be photographed or recorded, you can let us know and we'll make best efforts not to capture or retain any images or footage of you.

If you can, let us know in advance by emailing che-enquiries@york.ac.uk stating what event you will be attending and when. For large events, such as CHE hosted conferences/public seminars, we will provide you with a coloured lanyard, which will discreetly identify you as having opted out.

If you've not been able to let us know in advance or have any questions or concerns at an event, please direct these to the photographer or videographer on site, who will be identifiable via a coloured lanyard.

When capturing photography and video, we do so under the legal basis of legitimate interests. This means that the University benefits from being able to record events to provide information about and promote the University’s courses, research and other activities, and that we are able to use photographs or videos of you to do this, as long as it does not unfairly impact you.

Your image may be used in printed media produced by the Centre for Health Economics, University of York, such as prospectuses, guides, and training products, and/or in non-University materials, such as magazines and newspapers. It may also be used on websites or social media channels managed by the University of York or associated organisations. Images may also be used around the University campus, for example on information screens or hoardings.

Published photos and videos are available to anyone who has access to the website or printed materials in which the photo or video features. 

The original photographs and videos will only be accessible to employees and agents of the University, or third parties that process data on behalf of the University (e.g., printing providers). 

The University takes information security seriously and has implemented appropriate technical and organisational measures to protect personal data and special category data. Access to information is restricted on a need-to-know basis and security arrangements are regularly reviewed to ensure their continued suitability. For further information see the University’s IT Security web pages.

In certain circumstances it is necessary to transfer your Personal Data (including Special Category Data) outside the European Economic Area. In respect of such transfers the University will comply with our obligations under Data Protection Law and ensure an adequate level of protection for all transferred data.

The University will retain your data in line with legal requirements or where there is a business need. Retention timeframes will be determined in line with the University’s Records Retention Schedule.

Under the UK General Data Protection Regulation (UK GDPR), you have a right of access to your data, a right to rectification, erasure (in certain circumstances), restriction, objection or portability (in certain circumstances). You also have a right to withdraw consent (where this applies).

If you want to exercise these rights, particularly to ask us to stop using photographs or videos which include you, then you can do so by contacting us at che-enquiries@york.ac.uk. Please note that although we will stop using your image in any future publications, we will not be able to remove any copies which have already been published and/or printed.

If you have any questions about this privacy notice or concerns about how your data is being processed, please contact CHE Support at che-enquiries@york.ac.uk. 

If you have further questions, the University’s Data Protection Officer can be contacted at dataprotection@york.ac.uk.

We keep our privacy notices under regular review. This privacy notice was last updated on 7th March 2024.