Accessibility statement

ResearchPartner/Collaborator/Contractual party Privacy Notice

This privacy notice is for researchers at other organisations being costed into collaborative research bids with researchers at the University of York.  

It sets out the ways in which the University of York gathers, uses, stores and shares your data. It also sets out how long we keep your data and what rights you have in relation to your data under the UK General Data Protection Regulation (GDPR) and Data Protection Act 2018.

For the purposes of this privacy notice, University of York is the Data Controller as defined in the UK GDPR. We are registered with the Information Commissioner’s Office and our entry can be found here. Our registration number is: Z4855807.  

Where do we get your data from?

Data is provided either directly by you when jointly submitting a funded research bid or by your organisation.

What data do we have?

Personal data including: name, job title, email address, research profile and salary information for purposes of costing and pricing a research proposal.

How do we use your data and what is our legal basis for processing your data?

Data will be processed for purposes of preparing and submitting research funding bids. In line with our charter which states that we advance learning and knowledge by teaching and research, the University processes personal data for research purposes under Article 6 (1) (e) of the UK GDPR:

Processing is necessary for the performance of a task carried out in the public interest

Where successful, data will form part of the research record.


Who do we share your data with?

Data may be shared with other collaborators involved in the collaborative funding bid as well as external funding bodies.


Further information

For further information on how the University uses your data and your rights under data protection legislation see, In addition, you should review the privacy notice of your own organisation.


Changes to our privacy notice

We keep our privacy notice under regular review. This notice was last updated on 8th February 2021.