Privacy notice - Centre for Health Economics

We collect personal data, much of it sensitive, about you when you register for one of CHE’s short courses via our online booking system, or when you consent to signing up to our newsletter database. We typically collect the following data for the purposes of liaising with you about the course you have chosen to book on:

• Name (full/first/family)
• Title (optional)
• Job title
• Activity undertaken in role
• Organisation name
• Organisation department
• Organisation type
• Organisation address
• Organisation phone number
• Mobile number
• Email address
• Financial details for the purpose of paying for the course if the course is chargeable
• Date of birth
• Disability status
• Dietary requirements
• Accessibility needs and other requirements

The University needs to collect and retain certain types of data, in various formats, about its current and past delegates in order to fulfil its functions as an education and business support provider and to maintain strategic relationships within the region.

Typically, data will be processed:

• on the grounds of contractual requirement or to take steps to enter into a contract with you, e.g., to provide you with training and support;
• because it is necessary for our legitimate interests;
• to monitor equality and diversity; 
• because you have given us your consent.

The University may process your personal data for the following purposes:

• to process your booking and to liaise with you about the course logistics, e.g., issue joining instructions, course material etc.;
• to provide you with and manage your use of University facilities and services and your participation at events;
• to administer the financial aspects of our relationship, including processing any payments made by you and/or your organisation (if applicable) to the University;
• to compile statistical and personal returns which the University may be required to publish or pass data to government bodies or the Higher Education Statistics Agency (HESA); 
• (if you have consented) to send marketing once a course is completed. We will keep you updated about future relevant courses, events and activities. You may opt out at any time. If you no longer wish to be contacted for marketing purposes, you can contact us at che-enquiries@york.ac.uk and request to be removed.

The University may share your data with:

• employees and associate trainers of the University for the purpose of providing you with appropriate support;
• third parties that process data on behalf of the University to support it in fulfilling its obligations and responsibilities to and relationship with you (e.g., software and training providers) including but not limited to  Administrate, MailChimp, MailJet, Zoom, Blackboard, VLE, The Conference Consultancy Ltd (where applicable). 

The University of York will not share your information externally for any other purposes without your consent unless exceptional circumstances apply. Any such disclosures will be made in full accordance with the data protection legislation and only where necessary.

The University maintains a high standard of information security. Access to information and systems for all users are restricted on a need-to-know basis, and security arrangements are reviewed to ensure their continued suitability. For further information see, our IT security webpages.

In certain cases, your personal data will be transferred outside the UK. For these transfers, the University will always comply with UK GDPR obligations and use necessary safeguards to protect your data.

The University will only keep your data as long as necessary to meet legal requirements or satisfy a defined business need. Specific retention timeframes are set out in the University’s Records Retention Schedule.

Under the UK GDPR, you have a right of access to your data, a right to rectification, erasure (in certain circumstances), restriction of processing, objection or portability (in certain circumstances). You also have a right to withdraw consent, and rights relating to automated decision making. For more information see Individuals’ Rights.

CHE may capture photography and video for marketing purposes. These photos and videos are used to provide information about and promote the CHE’s courses, research and other activities to audiences including potential UK and international students, the public, policy-makers, benefactors and other stakeholders.

If photography and video capture will be taking place at an event that you attend, you will be informed beforehand and will have the right to opt out. You will receive a full Photography and Video privacy notice and as part of the registration process you will be asked to confirm you have read and understood the privacy notice. 

For individuals who are neither staff nor students of the University of York, should you attend an event without online registration you will receive a copy of the Photography and Video privacy notice and be asked to complete a form, confirming you have received and understood this notice.

If you have any queries about this privacy notice or about how your data is being processed, please contact the University’s Information Governance Team at dataprotection@york.ac.uk.

If you wish to make a data protection complaint, please contact the University’s Data Protection Officer at dataprotection@york.ac.uk.

If you are unhappy with the way in which the University has handled your personal data, you also have a right to complain to the Information Commissioner’s Office (ICO).

We keep our privacy notices under regular review and we will place any updates on the CHE Short Courses web page. This privacy notice was last updated on 16 June 2026.