Accessibility statement

Privacy notice - Centre for Health Economics

The Centre for Health Economics (CHE) is a world-renowned institute that produces policy-relevant research and innovative methods that advance the use of health economics to improve population health. CHE is a research department within the University of York, and alongside our research activities we offer a programme of short courses and workshops in health economics for professionals, including health economists, health care professionals, and PhD students.

This privacy notice is for businesses and individuals who CHE holds data for, and partners who work with us to deliver our services. It sets out the ways in which CHE at the University of York gathers, uses, stores and shares your data. It also sets out how long we keep your data and what rights you have in relation to your data under the UK General Data Protection Regulation (UK GDPR).

For the purposes of this privacy notice, University of York is the Data Controller as defined in the UK GDPR. We are registered with the Information Commissioner’s Office, and our registration number is: Z4855807.

Where do we get your data from and what data do we collect about you?

We collect personal data, much of it sensitive, about you when you register for one of CHE’s short courses via our online booking system, or when you consent to signing up to our newsletter database. We typically collect the following data for the purposes of liaising with you about the course you have chosen to book on:

  • Name (full/first/family)
  • Title (optional)
  • Job title
  • Activity undertaken in role
  • Organisation name
  • Organisation department
  • Organisation type
  • Organisation address
  • Organisation phone number
  • Mobile number
  • Email address
  • Financial details for the purpose of paying for the course if the course is chargeable
  • Date of birth
  • Disability status
  • Dietary requirements
  • Accessibility needs and other requirements

What is our legal basis for processing your data?

The University needs to collect and retain certain types of data, in various formats, about its current and past delegates in order to fulfil its functions as an education and business support provider and to maintain strategic relationships within the region.

Typically, data will be processed:

  • on the grounds of contractual requirement or to take steps to enter into a contract with you, e.g., to provide you with training and support;
  • because it is necessary for our legitimate interests;
  • to monitor equality and diversity; 
  • because you have given us your consent.

How do we use your data?

The University may process your personal data for the following purposes:

  • to process your booking and to liaise with you about the course logistics, e.g., issue joining instructions, course material etc.;
  • to provide you with and manage your use of University facilities and services and your participation at events;
  • to administer the financial aspects of our relationship, including processing any payments made by you and/or your organisation (if applicable) to the University;
  • to compile statistical and personal returns which the University may be required to publish or pass data to government bodies or the Higher Education Statistics Agency (HESA); 
  • (if you have consented) to send marketing once a course is completed. We will keep you updated about future relevant courses, events and activities. You may opt out at any time. If you no longer wish to be contacted for marketing purposes, you can contact us at and request to be removed.

Who do we share your data with?

The University may share your data with:

  • employees and associate trainers of the University for the purpose of providing you with appropriate support;
  • third parties that process data on behalf of the University to support it in fulfilling its obligations and responsibilities to and relationship with you (e.g., software and training providers) including but not limited to  Administrate, MailChimp, MailJet, Zoom, Blackboard, VLE, The Conference Consultancy Ltd (where applicable). 

The University of York will not share your information externally for any other purposes without your consent unless exceptional circumstances apply. Any such disclosures will be made in full accordance with the data protection legislation and only where necessary.

How do we keep your data secure?

The University takes information security extremely seriously and has implemented appropriate technical and organisational measures to protect personal data and special category data. Access to information is restricted on a need-to-know basis and security arrangements are regularly reviewed to ensure their continued suitability. For further information please see our IT Security webpages.

How long will we keep your data?

The University will retain your data in line with legal requirements or where there is a business need. Retention timeframes will be determined in line with the University’s Records Retention Schedule.

What rights do you have in relation to your data?

Under the UK GDPR, you have rights in relation to your data, including a right of access to your data, a right to rectification, erasure (in certain circumstances), restriction, objection or portability (in certain circumstances). You also have a right to withdraw consent.

If you would like a copy of some or all of your personal data held by CHE, please email us or write to us at the contact addresses below.

There may be circumstances in which we are unable to erase data held about you, in which case we will notify you. For example, if you have entered into a funding contract with us, we may be contractually required to keep records for a specified time period for reporting and audit purposes.

Photography and Video

CHE may capture photography and video for marketing purposes. These photos and videos are used to provide information about and promote the CHE’s courses, research and other activities to audiences including potential UK and international students, the public, policy-makers, benefactors and other stakeholders.

If photography and video capture will be taking place at an event that you attend, you will be informed beforehand and will have the right to opt out. You will receive a full Photography and Video privacy notice and as part of the registration process you will be asked to confirm you have read and understood the privacy notice. 

For individuals who are neither staff nor students of the University of York, should you attend an event without online registration you will receive a copy of the Photography and Video privacy notice and be asked to complete a form, confirming you have received and understood this notice.

Questions or concerns

If you have any questions about this privacy notice or concerns about how your data is being processed, please contact CHE at or the University’s Data Protection Officer at

Our mailing address is:

Centre for Health Economics

The University of York

Heslington, York

YO10 5DD

Right to complain

If you are unhappy with the way in which the University has handled your personal data, we ask that you contact us in the first instance, to enable us to resolve your concerns. If you remain dissatisfied, you have a right to complain to the Information Commissioner’s Office

Changes to our privacy notice

We keep our privacy notices under regular review and we will place any updates on the CHE Short Courses web page. This privacy notice was last updated on 7th March 2024.