Language-Driven Pedagogy (LDP) CPD Privacy Notice

We collect personal data about you when you register your interest in a course or apply to attend a course via our online booking system. We typically collect the following data for the purposes of liaising with you about the course:

• Your name;
• Your email address;
• Your role;
• Languages you teach (if applicable);
• Your school details (if applicable);
• Financial details for the purpose of paying for the course.

Under the UK GDPR, the University has to identify a legal basis for processing personal data. The University needs to collect and retain certain types of data, in various formats, about current and past LDP CPD course applicants/registrants in order to fulfil its functions as a CPD provider.

Typically, data will be processed:

• on the grounds of contractual requirement or to take steps to enter into a contract with you e.g. to provide you with training and support;
• because it is necessary for our legitimate interests;
• because you have given us your consent.

The University may process your personal data for the following purposes:

• to process your course registration and to liaise with you about the course logistics e.g. issue joining instructions, course materials etc. and creating, if appropriate, accounts on the LDP Learning Management System (LMS);
• to provide you with and manage your use of University facilities and services and your participation on courses, sessions and events;
• to administer the financial aspects of our relationship with you and any funders including processing any payments made by you to the University;
• to compile anonymised statistical information which the University may be required to publish; 
• (if you have consented) to send marketing information to keep you updated about LDP events, courses, resources and activities. You may opt out at any time. If you no longer wish to be contacted for marketing purposes, you can either contact us at LDP Project  or request to be removed or simply click the ‘unsubscribe’ button at the bottom of our marketing emails.

The University may share your data with:

• employees of the University for the purpose of providing you with appropriate support during the application process,
• third parties that process data on behalf of the University to support it in fulfilling its obligations and responsibilities to and relationship with you (e.g. software and system providers including but not limited to Administrate, MailChimp, MailJet, Zoom, Blackboard, Customer First, and WPM Education)

The University may also disclose your data to other 3rd parties not listed above on a case-by-case basis. Disclosures will be made in full accordance with the data protection legislation and only where necessary. Consent will be sought from you where appropriate and you will be told about such disclosures unless exceptional circumstances apply.

The University takes information security extremely seriously and has implemented appropriate technical and organisational measures to protect personal data and special category data. Access to information is restricted on a need-to-know basis and security arrangements are regularly reviewed to ensure their continued suitability. For further information please see our IT Security webpages.

The University will retain your data in line with legal requirements or where there is a business need. Retention timeframes will be determined in line with the University’s Records Retention Schedule.

Under the UK GDPR, you have rights in relation to your data, including a right of access to your data, a right to rectification, erasure (in certain circumstances), restriction, objection or portability (in certain circumstances). You also have a right to withdraw consent.

If you have any questions about this privacy notice or concerns about how your data is being processed, please contact the University’s Data Protection Officer at dataprotection@york.ac.uk.

If you are unhappy with the way in which the University has handled your personal data, we ask that you contact us in the first instance, to enable us to resolve your concerns. If you remain dissatisfied, you have a right to complain to the Information Commissioner’s Office. 

We keep our privacy notices under regular review. This privacy notice was last updated on 2 February 2024.