This page explains the process of applying to AHEC for ethics approval. If you have any questions about the process, email firstname.lastname@example.org or the Committee chair, Dr Keith Allen email@example.com for clarification.
There are three forms for submission of applications for approval - the Full Submission Form, the Standard Submission Form and the Non-Anonymous Interview Checklist. It is up to the researcher to determine which form to complete at the outset, using the following guidelines:
For research that falls into one or more of the following categories:
you should use the Full Submission Form
For research that does not involve vulnerable groups (see above), sensitive topics or deception and is low-risk, i.e.:
You should use the Standard Submission Form
For interviews that are low-risk, with members of non-vulnerable groups, and where participants do not require anonymity, you should use the Non-Anonymous Interviews Checklist.
The appropriate form must be submitted, together with all accompanying documentation (e.g. information sheets, consent forms) to the appropriate person for approval:
For guidance on producing information sheets and consent forms, see the Guidance and Useful Links page.
To comply with the General Data Protection Regulation (GDPR), you need to use the template information sheet AHEC template information sheet for personal and special category data (MS Word , 20kb) if you are collecting:
The approver should check the form and accompanying documentation, discuss them with the applicant, and suggest revision or improvements where appropriate. Once they are satisfied with the application, they should insert their name and date in the 'Statements' section of the form and then send the form and accompanying documentation to AHEC at firstname.lastname@example.org by email attachment (preferably as a single pdf document).
Ethical approval for undergraduate projects is dealt with at departmental level, and undergraduate students should apply for approval according to the procedures set out by their department. However, if the proposed project presents particularly complex ethical issues (for instance, it concerns terrorism or political extremism), the applicant’s supervisor should submit the application to AHEC for approval.
Ethical approval for low-risk work on postgraduate taught (PGT) modules excluding the Dissertation in the Departments of English and Related Literature, History, History of Art, Music and Philosophy should be provided by the Department’s Ethics Officer.
The committee will respond to submissions within a maximum of four weeks, but will endeavour to respond sooner than this. The applicant should not start the research until approval has been given.
The committee will respond by email once the submission has been reviewed. The response will indicate whether the application has been
GDPR-compliant Information Sheet template