Formal Reviews of Progress

Formal Reviews of Progress must be recorded via Skills Forge 


PhD students have an annual Formal Review (FR) of progress in month 9, month 21 (3- and  4-year programmes) and month 33 (4-year programmes only). The purpose of formal reviews of progress is to give students a clear sense of the progress they are making in their programme.

The meetings are attended by the student, the TAP member and the progression chair. If the TAP member and progression chair cannot attend then substitutes must be found and approved for the progression meeting to occur on time.

The Biology Policy on Research Student Progression gives information about Progression Panel membership, Formal Review of Progress format and timing and progression requirements.

A seperate TAP meeting does not need to be held in the same month as the Formal Review, instead a shortened TAP meeting should take place at the end of the Formal Review of Progress meeting.

If, at a student’s first attempt a progression panel decides that a student has not yet met the relevant University progression criteria a second attempt will be recommended. 


Skills Forge: Completing a Progression Preparation Form (Students)

Skills Forge: Completing a Progression Preparation Form (Supervisors)

Skills Forge: Completing a Progression Meeting Record Form (Progression Panel Chairs)

Timeline

By Friday 10th May 2019 - Student uploads appropriate documents, including their report onto the FR Preparation Form on Skills Forge

Prior to FR Meeting (1 week advised) - Supervisor completes FR Preparation Form on SkillsForge

Year 1 Students: Between Monday 27th May – Friday 21st June 2019: FR and TAP meeting takes place 

Year 2 and 3 Students: Between Monday 27th May – Friday 5th July 2019: FR and TAP meeting takes place  

If you are studying part-time, have had a Leave of Absence or did not commence your studies in October your dates will be different and you will be given a revised schedule by the Biology Graduate Office.

Year 1 Progression

Evidence submitted by the student

Submitted by single deadline (3 weeks before four week window).

  • 1st Year Poster/poster plan
  • A max 3,000 word report which includes an introduction, methods, preliminary results, discussion and a plan for future work
  • An adequate Skills forge record

Meeting Format

A 1 hour meeting focused on the student’s progress and plans, with:

  • A 10 min presentation by the student covering their work. With questions and discussion this would be expected to extend beyond 10 minutes, but it provides an indication of length and number of slides to be used (10-15).
  • Discussion on the student’s plans.
  • a Review of Supervision Meeting
  • Supervisors join for a short TAP meeting

Progression Criteria

Through the student’s report and presentation and the supervisor’s report, a student must demonstrate that they:

  • Can articulate the direction their research is taking and the research questions it addresses
  • Have planned in a realistic fashion the second year (or equivalent) of their research, indicating any risks and how these will be mitigated
  • Have sufficient acquaintance with the relevant field of knowledge to place their research into context
  • Have sufficient proficiency in the relevant research methods, techniques and theoretical approaches to move their research to the next stage
  • Have undertaken all required training
  • Have considered ethical issues (including data management and authorship) where applicable

 

Year 2 Progression

Evidence submitted by the student

Submitted by single deadline (3 weeks before six week window).

  • A draft of a publication in preparation using a word count of 3000 as a guide. This can include for example, a working title, Introduction, Methods, Results/proposed figures and Discussion. More developed drafts above this word limit are acceptable.
  • A thesis plan
  • A timetable for completion
  • An adequate Skills forge record

Most students will have also delivered a second year talk

Meeting Format

A 1 hour meeting focused on the student’s progress and plans, with:

  • A 10 min presentation by the student covering their work. With questions and discussion this would be expected to extend beyond 10 minutes, but it provides an indication of length and number of slides to be used (10-15).
  • Discussion on the student’s plans.
  • a Review of Supervision Meeting
  • Supervisors join for a short TAP meeting

Progression Criteria

Through the student’s report and presentation and the supervisor’s report, a student must demonstrate that they:

  • Can articulate the direction their research is taking and the research questions it addresses and how this will lead to a substantial original contribution to knowledge or understanding;
  • Have planned in a realistic fashion the third year (or equivalent) of their research, based on the expectation that the project will be completed and the thesis submitted on time, indicating any risks and how these will be mitigated
  • Have the ability to write up their research in an appropriate academic format for it to be critically assessed by peer reviewers and examiners
  • Have begun to acquire the wider background knowledge of their research field required for the degree of PhD
  • Can apply the relevant research methods, techniques and theoretical approaches required to make an original contribution to knowledge or understanding
  • Have undertaken all required training
  • Have considered ethical issues (including data management and authorship) where applicable.

Year 3 Progression

Please note this only applies to students on 4 year programmes. Students in entering their continuation year do not need to have a third formal review of progress.

Evidence submitted by the student

Submitted by single deadline (3 weeks before six week window).

  • A draft of a publication in preparation using a word count of 3000 as a guide. This can include for example, a working title, Introduction, Methods, Results/proposed figures and Discussion. More developed drafts above this word limit are acceptable.
  • A thesis plan
  • A timetable for completion
  • An adequate Skills forge record

Meeting Format

A 1 hour meeting focused on the student’s progress and plans, with:

  • A 10 min presentation by the student covering their work. With questions and discussion this would be expected to extend beyond 10 minutes, but it provides an indication of length and number of slides to be used (10-15).
  • Discussion on the student’s plans.
  • a Review of Supervision Meeting
  • Supervisors join for a short TAP meeting

Progression Criteria

Through the student’s report and presentation and the supervisor’s report, a student must demonstrate that they:

  • Have planned in a realistic fashion the final year (or equivalent) of their research, based on the expectation that the project will be completed and the thesis submitted on time, indicating any risks and how these will be mitigated
  • Have started to write up their research in an appropriate academic format for it to be critically assessed by peer reviewers and examiners
  • Have acquired much of the wider background knowledge of their research field required for the degree of PhD
  • Can apply the relevant research methods, techniques and theoretical approaches required to make an original contribution to knowledge or understanding
  • Have undertaken all required training
  • Have considered ethical issues (including data management and authorship) where applicable.