Suggested questions for discussion about reasonable adjustments

General

• How are you feeling today?
• Do you feel fully included as a member of the team?
• Is there anything I can do differently as your manager to enable you to fully participate at work or complete your tasks and duties?
• Are there any challenges you face in your role, and is there anything else we can do to make work easier for you?
• Do you face any social difficulties, e.g have there been any communication breakdowns?
• Is there anything else in the work environment, work culture or interactions that is having a negative impact on your physical or mental health, or that makes it harder for you to do your job?
• Are there any aspects of flexible working that would help you to carry out your role? For example, working at home on some days, a different start and finish time.
• Would it be helpful for you to speak to Occupational Health about your disability/health condition?
• Do I, as your manager, need to speak to Health and Safety about a risk assessment and/or PEEP (Personal Emergency Evacuation Procedure)

Workplace

• Is your workspace suitable? Things to consider - desk, chair, lighting, noise
• Do you need a printer, paper, or items of stationary (for example: white board, sticky notes, or others)?

IT

• Do you need a specific kind of keyboard, mouse, screen protector to reduce glare or other physical IT tools?
• Would any assistive technology help you? Examples might include software for: text to voice, voice to text (dictation), mind mapping, planning, organisation, maths and illustration/drawing, or other needs.
• Is the auto captioning being provided at all virtual department meetings and is this helpful?
• Would a transcript of meetings also be helpful?

Duties/tasks

• Is the way I (your manager) or other colleagues communicate with you accessible? For example, is written including lists/visual information or spoken word more accessible.
• Are you being asked to communicate in a way that enables you, or are you being asked to produce verbal or written communication in a way that makes work harder?
• Are meetings managed in a way that you can participate equally with others?
• Is there a structure that is accessible?
• Do you find it hard to get your voice heard?
• Would it help for someone to pause the meeting for you to think and make your point?
• Would you like a short break if the meeting is longer than an hour?
• Do you benefit from notice and scheduled meetings/discussion or do you process better with spontaneous meetings/discussions?
• Do you find talking to someone on a video call easier?
• Does watching videos of others make it harder for you to process and follow what others are saying?
• Are meetings held over a forum where you can type, make it easier for you to collate and share your thoughts?
• Does a discussion forum that is text only make things a lot harder for you to share your thoughts?
• Are you able to take suitable breaks?
• Would additional support from another person in elements of tasks be of benefit to you? For example, management, organisation.

Research/teaching

• Are teaching spaces accessible for you and do you need any additional IT equipment, furniture or microphones?
• Would any adjustments to teaching formats be helpful to you?
• Is there any support you need when you are teaching?
• Do you need any adjustments for your lab based duties?
• Is there anything that would help with field study work?
• What adjustments do you need for international travel?
• Is the format of your supervision meetings with students accessible for you (face to face or online)?
• What method of providing student feedback is accessible for you (face to face, online, written)?