As an employer, the University is required to comply with right to work legislation set out by the Home Office.

This includes:

• Checking that employees and workers have the appropriate right to work in the UK before they start working;
• Complying with the terms of any visas held by our employees and workers;
• Retaining suitable evidence of our checks so we can prove staff are working legally

Failing to uphold this duty could disqualify York from tendering for work and sponsoring students and staff from overseas, as well as putting The University at risk of civil penalties.

How to complete a Right to work check

New employees and workers are asked to complete an online form to provide information about their right to work. The type of right to work documentation you hold will determine the type of appointment you need to book.

TrustID virtual right to work appointment (British and Irish citizens with a current passport)

TrustID uses identity document validation technology to verify your right to work documents. You can read more about TrustID and the virtual right to work process online.

Anyone with a current, biometric British or Irish passport can complete their right to work check this way. To begin, you will be issued with a TrustID GuestLink where you must upload a selfie and image of your passport. Once TrustID has verified your identity, you will need to book a video call appointment with a member of HR to complete the right to work check.

Share code video call appointment (Visa holders)

Visa holders will be required to generate a share code to prove their right to work and book a video call appointment to complete the check.

On-campus right to work appointment

If you have any other type of work documents (eg an expired passport, or a birth, adoption or naturalisation certificate together with a National Insurance document), you will need to book an on-campus appointment so that your physical, original document can be checked.