Key dates for payroll, recruitment and right to work activity

The HR Services and Compliance Team will be working until Friday 23 December 2022. Please continue to provide us with all employee changes, requests to recruit and direct appointments as soon as possible. Please be advised of the following deadlines:


Thursday 8 December 2022 is the payroll deadline for all employee changes and new starters for December 2022. Requests received after this date will not be processed until January 2023.

We will need to receive completed acceptance forms from new starters prior to 8 December if we are to ensure that their records are set up in time for them to be paid in December.

Please remember that contract variations and direct appointments require all the necessary approvals to be in place before we can process them.

Payroll Cut-Off dates for Casual workers

The last day for workers to submit timesheets for approval is 12 Noon on Monday 12 December.

The last day for departments to approve timesheets for payment is 5pm on Thursday 15 December.


As the office will be closed until 3 January, there will not be anyone available to handle queries or issues raised by colleagues managing self-service recruitments. With that in mind, we recommend that vacancies do not have a closing date during the Christmas break, any roles that will be live over the break should close no earlier than 6 January 2023.

Please note that if your vacancy is to be advertised on (suggested for all academic, research and teaching roles at grade 6 and above) we would need to have vacancy approval by Monday 19 December, to ensure this meets their deadlines.

Any offer of appointment forms received into HR Services by 5:00 pm on 20 December will be processed before the Christmas break. Any forms received after this date will likely be processed in the New Year, although we will try our best to accommodate urgent offers where possible.

New employees and casual workers - Right to Work checks

Please ensure new employees starting work in the new year have completed their right to work check before allowing them to start work.

If you need to engage additional casual workers to join the University over the Christmas period, please remember that they will need to have a right to work check and be booked in Dashboard prior to undertaking any work. The last day for us to approve any workers is Friday 23 December, and work planned for January can be booked in December.

Appointments for Right to Work checks will be available until lunchtime on Friday 23 December and will resume after the Christmas break on Tuesday 3 January 2023.


The hr-enquiries email and telephone will be monitored as usual until Friday 23 December 2022.