A message to all our casual workers

From September the University is moving to a new system, known as Dashboard, to help us manage and pay those who do casual work at York.

We want you to know what this will mean if you expect to do casual work for the University again in the future, or if you need to claim payment for work you have already done.


Anyone wanting to undertake casual work after September will need to be registered on Dashboard. You may have already done this.

If you have not, and you expect to undertake casual work at York from September onwards, you can start the registration process online at any time. To complete your registration we will need to check your right to work, which is normally done on campus.

More information on the new registration process is available now in our online Help Centre: https://universityofyorkhr.zendesk.com/hc/en-gb.


Staff at the University who arrange casual work will make a booking with you for the work you are going to do. This must be in place before you start any work. If you are expecting to work but do not have a booking in Dashboard, please check with your contact.

Your booking will give you key details about the work, the number of hours you are being asked to do and the hourly rate of pay.


Once you have completed the work a timesheet will be available for you to complete in Dashboard. You will be prompted each month by text message to submit your timesheet for payment. Claims authorised before each month's payroll deadline are paid on the last working day of the month.

Claiming for work done before September

Payment for work done prior to September can be claimed through the existing online claim form. However, this form will be only be available until the end of September 2019. We strongly encourage you to claim for any work you have done by this date.

Benefits for casual workers

We hope that the move to a new system will bring benefits to our casual workers. Claiming payment for work should be much simpler and we hope to be able to extend our payroll deadlines, meaning you have more time each month to claim your pay. For more information see https://www.york.ac.uk/admin/hr/news/2019/4/2/dashboard-worker-benefits/.

If you have questions, please feel free to contact us at casual-workers@york.ac.uk.