Choose your level of participation in our employee benefits scheme
Please note this article is now out of date. If you wish to change your participation level visit: Participation level selection for employee benefits
All University employees can participate in our Rewards Extra scheme which offers a range of voluntary benefits for childcare, healthcare and travel to work - plus savings through retail discounts and special offers.
We are approaching the annual selection period which will take place in September. As we work with a benefits partner, Edenred, to supply these benefits, we want to let you know what information we send to Edenred if you choose to participate.
It's up to individuals whether they want to take advantage of these benefits and discounts, and we understand it's not for everyone, so this year we're asking those who want to continue to have access to Rewards Extra to let us know.
Your options
From September, you can choose how much of your personal data is shared with Edenred, depending on what parts of Rewards Extra you wish to make use of.
- Option 1 - Access to retail discounts and special offers via our employee savings site. We will share your employee number, name and work email address with Edenred.
- Option 2 - Access to our employee savings site PLUS our voluntary childcare, healthcare and travel to work benefits. We will share your employee number, name, work email address, employment start date, birth date, gender, contract type (open or fixed-term, with contract end date if fixed-term) and home address with Edenred. We send this information so Edenred can show you the correct premiums for the benefits on offer and so providers can ensure that policies and memberships are set up correctly for any benefits you select.
- Option 3 - No access to voluntary benefits or employee savings. We will not share any of your data with Edenred, you will not be invited to participate in the annual Rewards Extra renewal process in September and you will no longer have access to the Rewards Extra website from October. Please note that if you are currently in receipt of any of the voluntary benefits* your data will be shared with Edenred until your benefit stops.
You can change your mind about your choice at any time - just email rewards-extra@york.ac.uk. Your record will be updated and your choice will take effect from the following month. However, you should be aware that some benefits can only be selected during the annual selection period in September or as the result of a lifestyle change.
*By voluntary benefits we mean any of: campus nursery tax-free fees, childcare vouchers, dental insurance, medical insurance, health assessment plans, health cash plans, Cyclescheme or rail season ticket loans. This does not include bus season tickets, which employees arrange directly with the provider and does not require us to transfer any data to Edenred.