What is the Disclosure and Barring Service (DBS)
The Disclosure and Barring Service (DBS) is a government agency that helps employers make safer recruitment decisions. They do this by providing criminal record checks to identify individuals who may be unsuitable for certain types of work, particularly roles involving contact with children or vulnerable adults. The DBS also maintains "barred lists," which include individuals legally prohibited from working with these groups.
Support for Transgender applicants
The DBS offers a confidential service for transgender applicants, respecting the guidelines of the Gender Recognition Act 2004. This is known as the "sensitive applications route" and is available for all levels of DBS check (Basic, Standard, and Enhanced). The sensitive applications route allows transgender applicants to choose to exclude gender or name information on their DBS certificate that might reveal their previous gender identity. For personalised advice on completing your DBS application, please contact the DBS directly via email or phone.
Key points to remember:
- We use our provider, Atlantic Data, to obtain Standard or Enhanced DBS disclosures.
- Applicants will complete an online application form and securely provide proof of identity through the online portal.
- For more detailed information, please visit the official Government Disclosure and Barring Service website.
DBS check process at the University of York:
Use the form below when:
- An employee's role changes, and the new duties require a DBS check or a higher level of DBS check.
- Hiring new casual employees.
Process for new salaried employees and renewals:
- For new salaried employees, please continue to indicate the DBS check requirement on the Vacancy Request Form as usual.
- The HR department will manage DBS renewals and contact employees three months before their renewal date. DBS renewals are required every three years.