Google Workspace for Education
- Changes to Google Workspace storage: Google is changing the way they provide and charge for storage space. From September, we'll be introducing storage quotas on all Google accounts of up to 1TB. Learn more about storage changes.
- Changes to Google integrations: From 28 August, you won't be able to integrate new third-party services, which use high-risk permissions, into University Google accounts. Learn more about Google integration changes.
All students and staff accounts include access to Google Workspace Education Fundamentals.
Log in with your York email address and password.
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Introduction to Google Workspace at York
Training resources for getting to grips with using Google apps at the University of York:
Switch between apps
Click the App Launcher icon
to switch between the available apps.
Manage your account
Includes information about switching between your Uni and personal Google accounts
Google: Login challenge
If you will be logging into your account from a different computer than usual, or from a different location then you might encounter a Google login challenge.
On the move
Access Google Workspace from your phone & tablet:
Sustainability
Find out about the steps Google is taking to be a sustainable platform.
Check that everything is working
See if there are any problems with Google Apps:
Help & training
We offer training and online resources for using Google Workspace applications:
Two-factor authentication
Two-factor authentication (2FA) is mandatory for staff and student Google accounts.
Access from China
If you're currently studying in China you may have difficulties accessing Google services. Using the virtual desktop service (VDS) is a solution to this:
Google integrations
To keep our University information secure, users are not allowed to integrate new third party services that require high-risk permissions into their University Google accounts. This includes services that request access to read, write, or delete content in Google Drive, Mail, or Calendar.
High-risk permissions into Google are controlled by the Cybersecurity team and will only be granted to enterprise-grade software that has been introduced in alignment with the University's Cloud Computing policy.
To request that a third-party application be integrated into Google, please complete the Google integration request form. As well as aligning with the Cloud Computing policy integrations will need to evidence a meaningful operational benefit to a large number of university users.
Assistive technologies which require high-risk permissions will be assessed on a case by case basis to meet the needs of staff and students.
Policies & guidelines
We offer support for University-related use of core features within Google Workspace:
Data & security
Find out about the safety of your data, restrictions (including access from China), and what happens when you leave the University.
Google have made a statement about their commitment to security and privacy: