‌York Students in Schools Placements‌‌‌

York Students in Schools is a 23 year young scheme that connects students from the University of York with local schools. Placements are usually one term long (between 8-10 sessions), for half a day a week based in the classroom. The volunteering team will be available throughout the application process and placement to help you experience the British education system first hand.


  •  Apply: Applications for Summer Term are currently closed, however you can apply for a Autumn Term 2017 placement from Monday 1st May so please check back then.

  • DBS Check

As soon as you have applied, please start the process of applying for a DBS check. This will allow enough time for you to find the required documents, send and receive your certificate, in time to start your placement next term.

Tip: You must have applied for your DBS certificate by the end of Week 8, the term before you are getting started on placement.

  • Matching

Once applications close in Week 5, the team will look over your application and try and match you to a suitable placement, you will hear the outcome of your application by the end of Week 9.

  • Training

You will find out your allocated school and subject and attend training in Weeks 9 and 10, so are you prepared to get started in Week 1 of the following term!

  • Developing your Skills

Throughout your placement you will have a logbook to help you record your experiences and keep track of what you are learning and the skills you are developing. Remember that work experience placements like these are excellent experience for the York Award and future employment.

"Regardless of whether you wish to become a teacher or not, completing a school placement is a thoroughly enjoyable experience which also helps to improve your employability" - Third Year English Student and School Volunteer.


How to apply

Applications are currently closed. Please check back on the 1st May to apply for a placement in Autumn Term 2017. If you have already applied for a Summer Term place, please make sure you have come in to do a DBS check and signed up for pre-placement training!

Take a look at the document below to see which year groups and subjects are avaliable to work with. The application form (accessed through the Careers Gateway Week 3-5 every term, currently extended by one week to Friday 17th Feb) will ask you for details about your location, year group and school preferences to help the team place you with a placement that works for you.

School Placement Choices Document (PDF  , 268kb)

Please note that the team will do our best to take your preferences into account, but cannot always gaurentee your first choice of placement

Once you have submitted your application...

1. Make sure you have completed a criminal records check as soon as you've submitted your application form by attending a DBS clinic or drop-in shift in Careers.


If you already have a clear DBS check that is less than three years old and was undertaken by the University (the certificate with state UNIVERSITY OF YORK if that is the case) then please bring this in to show one of the team as soon as possible during any drop-in shift.

2. Book your slot for pre-placement training, it is a compulsory part of the programme! Find out more in the 'Training' tab.

DBS Check & Training

Criminal Record (DBS) Check

All volunteers must obtain a criminal records check from the Disclosure and Barring Service (DBS) by attending a DBS clinic. You may find it useful to read our DBS FAQ pages before you come in to see the team.

How do I get a DBS certificate?

New applicants must:

  1. Apply for a placement via the online form before attending a DBS session.

  2. Collect three pieces of ID, including one that shows a current address, so that we can complete a check (Click here for guidance).

  3. Sign up to and attend a DBS clinic or turn up to a SMG drop-in shift.


Already have a DBS certificate?

- You must bring your certificate to a drop-in between 11.45 am - 1.15 pm in Careers, to be checked by the team, even if we helped you complete your application form. You should do this before you start your placement and don't forget to take your DBS certificate along to your school, too!

International students

If you are an international student who has been resident in the UK for less than a year, you will need to produce a translated police check / certificate of good conduct from your own country in addition to a DBS check. Get advice at  www.cpni.gov.uk/advice/Personnel-security1/Overseas-criminal-record-checks/. It is your responsibility to procure this check and show it to the YSIS team. Chinese students may find the following helpful: Obtaining a criminal check from China (PDF  , 138kb).


Book on to a DBS Clinic & Training Session

Use this tab to book on to a DBS clinic (unless you are attending a drop-in shift instead) and a pre-placement training session.

Training is only for new applicants and is an essential part of the programme - students who have already undertaken a placement need not attend, but if you are new into school you must come to training before you start your placement.


DBS Clinics and Pre-placement training sessions have finished for this term, and everyone starting after the easter break should have a DBS check sent off and have attended training.

If you are starting your placement in Summer Term and have not yet attended training or sent off your DBS form, please get in touch at ysis@york.ac.uk as soon as possible to let us know.

If you are looking to apply for a placement, applications for Autumn 2017 placements will open on the 1st May, please check back then!

For locations and directions to of all the rooms above, please use the interactive campus map.

 If you can't attend any of the above and still need to do your training, please email ysis@york.ac.uk.

On Placement...

What will happen once I'm offered a place?

Initial visit

Some schools will request an initial visit, typically during weeks 9 and 10, or week 1 of the following term where you will attend your allocated school with other students and meet the school's 'link teacher'. The volunteering team will be in contact with you regarding this visit, at which you will meet the teacher you will be working with and arrange your start date.

Your first session

You should aim to start your placement as soon as possible during week 1. It is your responsibility to arrange this once we have put you in contact with the school. Once you have attended please fill in the following form to let the volunteering team know!

I have completed my first school session.


Placement Checklist

On your placement you should take with you your:

  • Badge
  • Logbook
  • DBS Certificate and Student ID Card

During your placement please complete:

Drop-ins & Travel


Every Monday - Friday during term time between 11:45 and 13:15, our dedicated schools area in the Careers building is looked after by our fantastic School Management Group. You can drop-in here to ask questions about your application, placement or complete a DBS check. Once your certificate arrives we will also ask you to come in and see the team to show them your clear check. 

When you finish your placement, the Schools Management Team will have a quick chat to you about how your placement went and sign-off your placement log book.

Traveling to your placement

Bike, car, bus, or legs..

 Please try to walk or cycle to your placement. However, the volunteering team will reimburse travel expenses to schools that are not within walking distance from the university campus. To find out if you are eligible for travel reimbursement please see our School Travel List (PDF  , 234kb).

Bus Tickets

 If your school is not within walking distance of campus we will provide you with day rider bus tickets, which are usable on all First Bus Routes. You can collect your first 5 tickets from the weekday drop-in sessions (11:45-13:15 in Careers) from Week 1 of the term you start your placement.

When you run out, please bring in your used bus ticket receipts/cards to exchange for enough tickets to complete your placement.

Travelling by car

We will reimburse reasonable car mileage from the central York area to our placement schools for which there is no established bus route.

However, if there is an established bus route to your school and you chose to drive, we will only reimburse up to £20 for mileage and only if the school is outside walking distance of the university. If you live outside the central York area we will reimburse you from the university postcode to your school.

How to claim for petrol expenses

  1. Create an online account with the University - Student account 
  2. Complete just one travel expense claim form (you can calculate miles travelled using google maps) - Travel claim 1 (PDF  , 160kb)
  3. Bring your expenses form in to Careers during an SMG Drop-in shift

If you have any questions please contact us at ysis@york.ac.uk

What's Next?

What can I do after my placement?

We hope you enjoyed your York Students in Schools placement! Whether it has inspired you to teach, put you in another direction or developed your communication skills and confidence, here are some potential next steps...

The York Award

Taking part in extra-curricular activities like school placements are excellent experience for your York Award application, find out more here.

Challenge Yourself

One placement may not always be enough for you to make up your mind! Why not challenge yourself by taking part in a school projectafter-school club or a York Students in Communities placement? Remember that every school is different, so you may also want to consider another placement with a different age group or subject area.

Careers in Education and Teaching

If you've been inspired to make a difference to young people's learning, check out the following pages to help you explore your options:

Finding a Career that's right for you...

Sometimes trying new things can be valuable because it helps you decide what you don't want to do. Whichever direction you decide to take or whatever stage you are at in your planning, Careers is here to help you. Find out which appointment is right for you here.

P‌lease get in touch with the volunteering team any time if you have a question or concern, you can contact Beth or June at ysis@york.ac.uk or give us a call on 01904 322840.