Accessibility statement

Safeguarding

The University of York is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. It is essential for all York Students in Schools volunteers to familiarise themselves with YSIS Safeguarding Policy 2021 (PDF , 229kb). You will also receive safeguarding training prior to starting your placement. Details of this will be sent via email and must be completed by the end of the term in which you apply. 

DBS Checks

When working regularly with children or vulnerable adults you need to complete a Disclosure and Barring Service (DBS) check. These checks allow organisations to check criminal records and make sure the individual is safe to work with children or vulnerable adults. Please read through this document before completing your DBS check: 2022-23 DBS Check Guidance (PDF , 159kb)

https://www.youtube.com/watch?v=z-uVT0hXM5Y  

Careers and Placements will ONLY conduct these checks for York Students in Schools volunteers. If you have applied for a role with another organisation or YUSU, they are responsible for conducting the check with you and will provide details of how you should go about this.

York Students in Schools volunteers: Obtaining a check

How it works

  1. Apply for a York Students in Schools role on Handshake.

  2. Following the deadline for the role you have applied for, you will receive an email asking you to identify three pieces of ID to bring to your check. One of these must confirm your current address. 

    We cannot accept photocopies or printed online bank statements or household bills.

  3. Attend one of our DBS Clinics running in Weeks 6 and 7 of term. If you cannot attend one of these please email ysis@york.ac.uk to let us know when you are ready to complete your evidence check. Make sure you have all of your ID documents to hand, ready to show a member of staff.

  4. Complete the remainder of your application online, recording all previous student housing/ accommodation you have lived in over the past five years. Advice on how to complete this can be found on the guidance sheet above. 

  5. You will not be asked to show us your certificate unless it contains details of any spent or unspent convictions, cautions, reprimands or warnings. However, you should ensure that you take it on your first day of your placement. 

  6. Please keep your certificate safe as you will be able to use it for future YSIS placements. 

International Students

If you have lived outside the UK more than 3 months in the last 5 years, you will need to produce a translated police check/certificate of good conduct from the relevant country, in addition to a UK DBS check. It is your responsibility to obtain this check and show it to the York Students in Schools Team. 

We will need to see your translated police check by Week 1 of the term in which you are due to volunteer. You may therefore complete your home country check over the Christmas, Easter or Summer vacation, if you will be returning home for the holidays. You may complete a UK DBS check before you have received your police check from your home country.

Some information about how you can go about obtaining a check can be found on the GOV.UK webpage covering criminal records checks for overseas applicants. Specific advice for students from Hong Kong can be found on the GOV.UK website.

Data Protection

Before completing a DBS check, student volunteers must familiarise themselves with the DBS Privacy Policy. This policy explains how DBS will process your personal data, and the options that are available to you for submitting a declaration. 

Questions? Email ysis@york.ac.uk