Accessibility statement

Global programmes during the Covid-19 crisis

We're updating this page regularly with information, advice, news and useful links to help you consider your journey to go global.

Official updates and useful resources:

What does the current situation mean for you?

Study and work abroad placements in 2021/22

Host organisations and academic requirements

We’re in contact with partner universities about their plans for the academic year 2021/22, but we cannot promise when, where and how teaching will take place at your host university. Due to individual partner situations your placement may be significantly altered or even cancelled at any point during the placement.

Study or work on your placement may be delivered face to face, partially or fully online, or a blend of both. The method of delivery may change at any point before or during your placement. If there are any proposed changes to your placement offer, you must get in touch with your academic department at York (eg about the academic impact) and the Centre for Global Programmes (eg about the funding impact) immediately. 

Travel and accommodation bookings

We really hope that you will be able to study or work abroad in 2021/22 if your department at York has nominated you for a placement, but please be aware that because of individual partner situations and changing travel restrictions your placement may be significantly altered or even cancelled at any point in the pre-departure process. It's your responsibility to make travel and accommodation bookings and your choice when to make them. We advise you not to make any travel arrangements or bookings at this stage and until your travel authorisation process has been completed and approved.

If you decide to start making bookings, you must be aware that the University’s travel insurance will not cover cancellation, curtailment or rearrangement of your placement caused by Covid-19 and therefore any travel and other costs will be undertaken at your own risk. You should consider purchasing flexible or refundable tickets and check terms and conditions regarding cancellation to keep financial commitments to a minimum. 

Please be aware that travel to your placement must be authorised by your York department in the form of a Travel Risk Assessment, and if the destination is classed as high risk by WorldAware, this also needs to be sent to the insurance office for approval.  Around a month before your placement start date you will be required to submit a pre-departure checklist alongside the formal Travel Risk Assessment as part of the travel authorisation process. This was covered in detail at Pre-departure workshop 3 on 28th April.  Students planning placements abroad in 2021/22 can access the workshop recording/slides and notes via the links in the 'Documents to Download' section of Mobility Online.

Entry requirements

Entry requirements may change or be updated at any time and you will need to check you meet travel and entry requirements for every country you’re travelling through every time you travel. When you return to the UK you'll need to check and follow the UK government rules for entering the UK

Some host countries may require students to obtain a visa in order to study or work for a summer, semester/term or year. If you're a UK passport-holder, you should check the UK government UK government foreign travel advice pages (entry requirements section for your destination) for any visa requirements for your destination. If you’re on study or work placement in Europe, check your passport is valid for the country you’re travelling to. 

You're responsible for applying for any visas that are required to go to the host destination in a timely manner and you should consult embassy and consulate websites and information provided by the host institution. The visa requirements may vary from destination to destination. You may need to provide medical certificates or proof of finances (certified bank statements) and the visa requirements may also vary depending on your nationality or country of residence. You should carefully check the required language for documents as this might not always be English. 

If you need a visa you should budget for this accordingly. You may need to pay for certificates and for return travel and accommodation in order to go to an embassy appointment. You may also need to consider whether other overseas trips you have planned may affect your visa application time. It’s a good idea to apply for a visa as soon as possible once you have been formally accepted by your host university and received your acceptance or visa letter as the process can take some time. Please remember that at the moment you are advised not to make any travel arrangements or bookings. 

If you’re not a UK national please check the visa regulations and procedures relating to the passport you’ll be travelling on. Get in touch with the Immigration Team at York to ask about your placement abroad and UK study visa status through our support for international students webpage.

Covid Vaccinations

You should consider and check how your placement abroad may impact on your Covid vaccination, for example:

  • is it possible to be fully vaccinated before you travel?
  • can/will you return to your home country for your vaccination?
  • which vaccines are available in your host country?
  • is vaccination available to you in your host country?
  • is there an extra cost associated with getting vaccinated in your host country?

Study and work abroad placements in 2022/23

Host organisations and academic requirements

You should continue to make your internal application for Study Exchange or to secure work placements abroad in 2022/23.  However, please note that due to individual host organisation situations, your placement may be significantly altered or even cancelled at any point during the pre-departure process.

Study or work on your placement may be delivered face to face, partially or fully online, or a blend of both.  The method of delivery may change at any point before or during your placement. If there are any proposed changes to your placement offer at any stage in the process, you must get in touch with your academic department at York (eg about the academic impact) and the Centre for Global Programmes (eg about the funding impact) immediately.

We recommend that you follow your department's instructions to enrol for modules at York in 2022/23 even though you're planning to study or work abroad next year.

Travel and accommodation bookings

Please be aware that travel to your placement must be authorised by your York department in the form of a Travel Risk Assessment submitted for their approval.  If your destination is classed as high risk by WorldAware, this must be forwarded to the insurance office for final approval.  Details of the Travel Authorisation process will be given at our Spring term pre-departure workshops for students selected for study or work placement abroad.

It's your responsibility to make travel and accommodation bookings and your choice when to make them, however we advise you not to make any travel arrangements or bookings until your application to study abroad has been successful or you have secured departmental approval for your work placement, and the University of York travel authorisation process has been completed and approved.

If you decide to start making bookings, you must be aware that the University's travel insurance will not cover cancellation, curtailment or rearrangement of your placement caused by Covid-19 and therefore any travel and other costs will be undertaken at your own risk.  You should consider purchasing flexible or refundable tickets and check terms and conditions regarding cancellation to keep financial commitments to a minimum.

Covid Vaccinations

You should consider and check how your placement abroad may impact on your Covid vaccination, for example:

  • is it possible to be fully vaccinated before you travel?
  • can/will you return to your home country for your vaccination?
  • which vaccines are available in your host country?
  • is vaccination available to you in your host country?
  • is there an extra cost associated with getting vaccinated in your host country?

Entry requirements

Entry requirements may change or be updated at any time and you will need to check you meet travel and entry requirements for every country you're travelling through every time you travel.  When you return to the UK you'll need to check and follow the UK government rules for entering the UK.

Some host countries may require students to obtain a visa in order to study or work for a summer, semester/term or year. If you're a UK passport-holder, you should check the UK government foreign travel advice pages (entry requirements section for your destination) for any visa requirements for your destination.  

You're responsible for applying for any visas that are required to go to the host destination in a timely manner and you should consult embassy and consulate websites and information provided by the host institution.  The visa requirements may vary from destination to destination.  You may need to provide medical certificates or proof of finances (certified bank statements) and the visa requirements may also vary depending on your nationality or country of residence.  You should carefully check the required language for documents as this might not always be English.

If you need a visa you should budget for this accordingly.   You may need to pay for certificates and for return travel and accommodation in order to go to an embassy appointment.  You may also need to consider whether other overseas trips you have planned may affect your visa application time.  It's a good idea to apply for a visa as soon as possible once you have been formally accepted by your host university and received your acceptance or visa letter as the process can take some time.  Please remember that at the moment you are advised not to make any travel arrangements or bookings.

If you're not a UK national, please check the visa regulations and procedures relating to the passport you'll be travelling on. Get in touch with the Immigration Team at York to ask about your placement abroad and UK study visa status on our support for international students webpage.

How can I get some online international experience during this time?

What if you change your mind about going abroad, or what if the situation changes and you can't go abroad?

We understand that things may change and this might mean that you decide to withdraw or cannot continue with your planned placement if your host organisation cancels placements.  Please email us and your department at York to let us know as soon as you can if this happens so that we can consider and discuss your options with you.

If you are currently registered to a degree programme which has 'with a year abroad' in the title, then it may be possible to transfer from the four-year to the three-year route.  This might be possible up to the start of the Autumn Term 2022 in York.

Please be aware that it may be too late to rejoin the year at York if you withdraw from the placement after the start of the Autumn Term 2022.  You could potentially have to take a Leave of Absence until you can restart your studies at York the following academic year.  This could have financial implications around your fee status so you should start the conversation with us at York as soon as you have concerns and not leave it until the last minute.

Summer abroad 2022

International internships

We'll be advertising in-person and virtual internships for summer 2022 on our International internships webpage.  A virtual internship could be an excellent option for if you want an international experience but don't want to travel abroad.

Summer Schools

A mixture of virtual and in person summer school options may be offered by partner universities in 2022. Those who are currently planning for in-person schools may move to a virtual programme nearer the start date. The host organisation will give you updates once you have been nominated or accepted to their programme. We therefore advise you to not to make any travel arrangements or bookings at this stage.

Travel awards

Please be aware that because of individual organisation situations and changing country travel restrictions your international opportunity may be significantly altered or even cancelled at any point in the pre-departure process. It's your responsibility to make travel and accommodation bookings and your choice when to make them. We advise you not to make any travel arrangements or bookings at this stage.

If you decide to start making bookings, you must be aware that a lot of travel insurance will not cover cancellation, curtailment or rearrangement of your placement caused by Covid-19. Any travel costs etc will be undertaken at your own risk. You should consider purchasing flexible or refundable tickets and check terms and conditions regarding cancellation to keep financial commitments to a minimum.

All Programmes

What support is there during the current situation?

  • Email your questions to us, or make a virtual appointment to speak to one of our advisors.  Appointments available Mondays and Thursdays, 2pm to 4.00pm: global-programmes@york.ac.uk.
  • Our Global Peer Advisors are York students who have returned from studying or working abroad and are happy to share their experiences. Contact them during term-time at global-peer-advisors@york.ac.uk
  • Check our calendar of events to see what's on each term
  • Refer to the pre-departure notes in Mobility Online

What resources will help me?

  • UK government foreign travel advice by country. Refer to advice about travelling abroad, including the latest information on coronavirus, safety and security, entry requirements and travel warnings. You should sign up to get email alerts to the travel advice on your host country and regularly check for updates.
  • UK government living in country guidance by country. Advice for UK nationals living abroad, including residency, health and benefits, and specific advice for people following the UK's departure from the EU.
  • The authorities in the country you’re travelling to are responsible for setting and enforcing the rules for entry. If you’re unclear about any aspect of the entry requirements (eg Covid entry rules or whether or not you need a visa), you’ll need to contact the embassy, high commission or consulate of the country you’re travelling to. 
  • Your host organisation should also provide you with information to help you prepare for your placement. Get in touch with them directly if you have any questions after you’ve been nominated or selected. 
  • WorldAware is a travel security advisory service provided by Aviva (University of York insurers), which provides comprehensive information on worldwide travel.  The instructions for access to WorldAware are on the Travel Risk Assessment webpage (requires York log in). 
  • If you’re planning for a work placement abroad, there’s also useful information on the Careers issues and Covid-19 webpage. 

Managing my mental health

Placements abroad can be stressful. They take time, effort, research and involve several changes that are planned. It's particularly challenging when there’s a global pandemic which means situations can also change suddenly and unexpectedly. 

Here are some suggestions to make it easier on yourself:

  • Set yourself achievable tasks to meet deadlines. You can’t control the paperwork but you can control your own approach to it. Be realistic about what you can achieve and set yourself a timeframe. For example ‘I will spend an hour a day researching my placement’ or ‘I will submit my application to my host organisation at least two weeks before the deadline in case there are any issues with the information I’ve provided’.
  • Know that there is help available and ask for it when you need to. The Centre for Global Programmes is still open online and running virtual appointments in term time. Contact us at global-programmes@york.ac.uk for Study Exchange and Work placements abroad, and summer-abroad@york.ac.uk for Summer Programmes. You can also contact your Departmental International Officer or Placement Coordinator and the Student Hub at York.
  • Take care of your physical health - ensure you have regular breaks from your placement paperwork, get enough sleep and exercise and eat well.
  • If you feel that you are becoming quite depressed or anxious, please seek professional help. Details of who to contact from the university and also additional sources of help may be found on the wellbeing pages.
  • Don’t be too hard on yourself. Remember that things may change and situations will be different for other students. You're doing your best and your own individual application and research will help develop your skills further. Every successful person will have many failed attempts behind them - the key is to believe in yourself.