Submitting a new programme for approval

Award-bearing

Award-bearing programmes

Applying for approval

The approval of new taught programmes is a three stage process:

  1. Board of Studies approval
  2. Planning approval by the relevant Faculty Learning and Teaching Group of the business case
  3. University Teaching Committee (UTC) approval of the academic case

University Teaching Committee (UTC) approval of the academic case

Undergraduate Programmes (including Integrated Masters)

The Programme Design Document (PDD) is a Google Sheet that has been designed in preparation for an online programme catalogue. After opening the PDD from the programme design webpages you need to make a copy of it as the default access is 'view only' for York users. See the User Guide tab on the PDD.

(Two external assessors required)

In addition to the Programme Design Document and TWO external assessors pro formas you will need to submit module descriptions proposed via the module catalogue and a response to any issues raised by the external assessors. 


Postgraduate Taught Programmes

  1. Board of Studies approval
  2. Planning approval by the relevant Faculty Learning and Teaching Group of the business case
  3. University Teaching Committee (UTC) approval of the academic case

University Teaching Committee (UTC) approval of the academic case

Postgraduate Programmes (including Integrated Masters)

The Programme Design Document (PDD) is a Google Sheet that has been designed in preparation for an online programme catalogue. After opening the PDD from the programme design webpages you need to make a copy of it as the default access is 'view only' for York users. See the User Guide tab on the PDD.

In addition to the Programme Design Document and TWO external assessors pro formas you will need to submit module descriptions proposed via the module catalogue and a response to any issues raised by the external assessors. See also .

Note: The University is currently in the process of implementing a new strategy for programme design, based around the principles of the York Pedagogy.  This will impact on the programme approval process in various ways.  Departments who wish to introduce new programmes for the 2017/18 or 2018/19 academic years are advised to liaise with their Academic Quality contact for further advice.

 

Deadlines

(York users only)

Please note

  • Planning approval by the relevant Faculty Learning and Teaching Group must be obtained prior to submission of a new programme proposal to UTC (to consider the academic case). UTC will not consider a programme unless it has full Board of Studies approval.
  • Programmes cannot be advertised until Planning approval and UTC approval have been obtained.
  • For programmes involving collaboration, there are additional quality assurance procedures. Please contact the Academic Support Office.

Distance learning programmes

For distance learning programmes, an additional pro forma must be submitted to the UTC for approval.

Non-award bearing/CPD

Non-award-bearing programmes and CPD

A non-award-bearing programme is one in which successful completion does not lead to the award of a University Certificate, Diploma or Degree. Non-award bearing programmes may be credit-rated (students receive credits on successful completion) or non-credit-rated.

The University requires that all programmes of study, whether or not they lead to credit or an award, are approved. Primary responsibility for programme approval rests with the Board of Studies, for which University Teaching Committee (UTC) approval may also be required.

Credit-rated programmes

Credit-rated non-award-bearing programmes require the approval of both the relevant Board of Studies and UTC (or its Chair). These programmes may also require planning approval by the relevant Faculty Learning and Teaching Group. Please contact your Planning Officer to confirm whether or not planning approval is required.

Non-credit-rated programmes

A wide variety of events and activities (including short courses that provide vocational and professional updating, i.e. continuing professional development (CPD), summer schools, workshops, liberal adult education and access provision for disadvantaged students) fall into the non-credit-rated non-award-bearing programme category. This category does not normally include conferences and seminars.

Responsibility for the approval of non-credit-rated programme rests with the relevant Board of Studies.

Pre-sessional Programmes

Pre-sessional programmes require approval of the relevant Board of Studies, Faculty Learning and Teaching Group and UTC (or the chairs of these committees). Please see the process outlined via the link below. Note that pre-sessionals do not follow the same process as other types of non-credit and non-award bearing provision. The policy on pre-sessionals applies to all non-award bearing provision which an applicant would be required to take in order to progress to an award-bearing York programme, not just English Language pre-sessionals. 

Forms and guidance

Foundation degrees

Foundation degrees

The University is in the process of developing guidance for departments who wish to develop Foundation Degrees. In the meantime, please contact the Academic Support Office (aso@york.ac.uk).