Important information regarding payments to suppliers, with regards to Covid-19. All invoices must be emailed to firstname.lastname@example.org as all staff are currently working remotely. Please do not send paper invoices.
Most orders are placed directly by our departments using our integrated finance system York e-purchasing (YEP).
The Procurement Office provides guidance and direct assistance with tendering to ensure that the University's money is spent wisely and that all purchases are compliant with the University's own finance regulations and also EU procurement legislation.
The University is a member of the North Eastern Universities Purchasing Consortium (NEUPC) and we will seek to use NEUPC framework agreements as a first resort. Should there be no suitable framework agreement for a particular requirement, we will consider using other compliant framework agreements or approved suppliers or we will advertise the requirement on our e-Tendering system.
If you are interested in bidding for future University requirements, you are invited to pre-register as a potential supplier on our e-Tendering system, In-Tend. Please note that this is a general supplier registration and you will need to respond to individual requirements as and when they are published on In-Tend.
Invitations to tender for University requirements usually follow this template: Invitation to Tender (ITT) template (PDF , 301kb)
Receiving payments from the University
Due to the guidance provided by the government in relation to Covid-19, all staff in Accounts Payable are now working remotely.
All invoices must be emailed to email@example.com . Please do not send paper invoices.
To receive payments you need to send your invoices to:
Your invoice must quote a valid purchase order number, the University has a ‘No PO, no pay’ policy. Any invoices without a valid order number will be returned unpaid. See our No PO no pay FAQs sheet (PDF , 44kb) for further information.
Unless otherwise agreed, the University will pay all valid invoices within 30 days (see terms and conditions below). Our weekly BACS run is carried out on Tuesdays and funds clear in your accounts on Fridays. Remittance advice is sent electronically. Please note there may be disruption to payments around public bank holidays, particularly over the Christmas period when the University closes for several days.
If you are an individual providing your services to the University you will need to undergo an Employment Status check. Depending on the outcome you may be treated as a casual worker or self employed. Casual workers are paid through our payroll on a monthly basis. Self employed individuals require a valid purchase order to be raised and are paid via the Accounts Payable team.
Terms and Conditions of Contract
The University's Standard terms and conditions of purchase (PDF , 60kb) shall apply to all Purchase Orders unless otherwise stated or agreed in writing.
Where the Purchase Order relates to goods or services that can be supplied under a universities purchasing consortium framework agreement and where the supplier is a current supplier under such a framework agreement, the Purchase Order shall be deemed to be a call-off against that framework agreement and subject to the framework agreement terms and conditions. In addition, University standard terms and conditions shall apply to such call-offs but framework terms and conditions shall take precedence should there be any conflict with University terms and conditions.
Information for tenders
University VAT registration number
647 2055 41
Bank Account Details
- Name: Lloyds Bank plc
- Address: 2 Pavement, York, North Yorkshire, YO1 9UP
- Account Name: University of York
- Account Number: 42268468
- Sort Code: 30 63 64
- BIC: LOYDGB21657
- IBAN: GB73 LOYD 3063 6442 2684 68
- DUNS Number: 22-807-4605
Charity registration number