PO exemption list

Under the University's No PO No Pay policy orders should be raised for all goods and services unless on the exemption list below as these are paid and accounted for by alternative methods (Exemption list version 1.0, March 2017):

CategoryExemptionNotes
Car hire Car hire booked through Enterprise only Order is placed through the Enterprise online booking tool. Car hire from any other provider will require a purchase order
Taxis   Invoice will be processed using the no PO workflow in Agresso
Travel booked using one of
the approved travel agents
Any travel booked via NYS or Selective Management travel booking tools  Order confirmation is generated by agent’s system 
Student scholarships and bursaries    
Expenses claims Staff, students and visitors Complete relevant expenses form, obtain Departmental approval and submit to Accounts Payable. Claim amount will be BACS transferred directly into claimant's bank account
Internal orders, ie goods and services ordered from University departments/companies Design & Print Solutions, Cucina, IT Services, Telephony, Planon requests Submit request using applicable intranet forms. Pay by internal transfer
University GPC card purchases Card payments, i.e. where goods / services have already been purchased using a card  Check and code card statement to correct workorder via online Barclaycard system at the end of each month
Direct debits and standing orders Vehicle leases, photocopier leases, telephones, Fuel cards, Trade cards Are journalled by Accounts Payable directly to the relevant workorder. Direct debits are only to be set up where it is a requirement of the contract.
People on our payroll Casual workers Note anyone who is self employed is classed as a supplier not a Casual worker, and does need a PO
Library books When procurement is undertaken via the library Alma system There is an Alma-Agresso interface to process these automatically
Research grant claims from other Universities  Research collaborator and partner payments Temporary exemption until further work has been undertaken
Proforma Payment requests PAYE, tax, VAT  Only to be used where it’s not possible to receive an invoice. Payment coded directly to relevant workorder. Use this form: Payment Proforma (PDF , 207kb)
Import duties Invoices for import duties submitted by courier companies  
Temporary exemptions in place until until further work has been completed Jewsons, Physics CDT re-charges, Utilities, Catering invoices