Information for incoming postgraduate researchers (PGRs) who are due to START a postgraduate research degree (PGR) programme at York between 1 January and 31 March 2021.
The University is looking forward to welcoming you to York’s vibrant research community. However, we know there may still be Covid-19 related travel restrictions and other issues that may make it difficult for you to come to York in Spring Term 2021.
If you think that you might be unable to come to York for some or part of the 2021 Spring Term then you have two options to consider: Temporary Remote Research or deferral.
Please speak to your supervisor and agree a plan. We'd like you to make a decision as soon as possible but if your situation changes we will work with you to find a solution. We've provided a checklist to help you plan an informed discussion with your supervisor:
Thinking about your research project in some detail now is unlikely to be wasted time. It may give you a head start, and looking at alternative ways of doing the research may open up new avenues for you to explore.
The Temporary Remote Research (TRR) arrangements are part of the University's ongoing response to the Covid-19 pandemic. The TRR arrangements enable you to start your PGR programme on time but in your current/home location, moving to York as soon as you are able.
Whilst in an approved TRR period, supervision meetings will take place via video-conferencing. Training, networking and other support, both academic and pastoral, will also take place online. Although you will be away from York’s physical campus, we will do all we can to support you.
Temporary Remote Research is not the same as enrolling on a distance-learning PGR programme. TRR is a temporary measure and you will be expected to come to York and continue your research on campus as soon as it is safe and practical to do so.
The University, your department and the Graduate Students’ Association will provide a remote induction to introduce you to our active research community so that you feel part of York from the outset.
Your department will include you, by virtual means, in its research and postgraduate student life. York Graduate Research School will complement this with a comprehensive package of support, including:
You will, of course, have access to the usual University support services (for example, support for disability and mental wellbeing) and practical advice (for example, on visas and accommodation).
You and your supervisor(s) will use video-conferencing, eg Google Meet or Zoom, for your supervision meetings. Many students find that having supervision via video-conferencing works really well and is not too different from meeting in person.
Formal supervision meetings (See: What is a Formal Supervision Meeting (PDF , 426kb)) must happen at least every six to seven weeks (or more often if required by your department), but informal meetings are by negotiation. Evidence suggests that when students and supervisors are physically separated, frequent communication (eg at least weekly) is helpful. You and your supervisor(s) should discuss how often, and by what means, you will keep in touch during your TRR period and capture this supervision plan in writing so that you have shared expectations. Be prepared to review your plan as you progress through your TRR period.
The minimum period for TRR is one month and the maximum period (in the first instance) is four months. Extensions can be requested (normally up to nine months total). The start of your approved TRR period would be the official start of your programme, with your period of enrolment and key programme milestones (eg formal reviews of progress) timed from that date.
All new PGR students are potentially eligible for TRR. Exceptions are students on the following programmes:
TRR is not advised for Masters of Arts/Science (by research) due to the short duration of these programmes.
The nature of your project, your personal circumstances, and the views of your funder/sponsor (where applicable) will all play a part in determining if TRR is appropriate.
If your funder or sponsor needs persuading that TRR is the best option, reassure them about what it is and what it means for you and your research project. In particular, make sure they know that you are not enrolling on a distance learning programme, but rather undertaking a temporary period of remote research before transferring to York’s campus. We can provide a personalised letter detailing supervision and support arrangements to your funder/sponsor on request. Contact firstname.lastname@example.org.
Deferral means postponing your start date until another permitted entry point for your programme. Your department will tell you what start dates are available. In some departments, you will need to postpone until October 2021 but in other departments you may be able to defer for a shorter period. Your deferral request will need to be approved by your department.
If you defer, the Admissions team will check that your English language tests (if applicable) will still be valid for your deferred start date. English language tests are valid for two and a half years, so if this validity period elapses due to your deferral you may need to take a new test. If you require an ATAS (Academic Technology Approval Scheme) certificate (non-European Economic Area students studying sensitive science topics) please note that these are only valid for six months so you may need to get it renewed.
Deciding between TRR and deferral
The University’s preference is for TRR arrangements rather than deferral but it must be the right decision for you.
TRR means that you can start your PGR programme without delay, in your current location, with the supervision and support you need to make good progress with your research.
Even if you don’t think your research project is suitable for TRR, we will ask you to discuss this possibility with your supervisor. Think creatively about your research project: elements could be brought forward or put back, or you may find opportunities to change its focus. Even lab or field-based projects require a significant amount of preparatory work (such as a literature review and detailed project planning). If you need to access particular resources or training at the start of your research project it may be possible for your department to meet these needs at a distance: explore these issues with your supervisor.
If you would like to start your programme in a period of TRR, and believe you have a good academic case, but your supervisor is not supportive, contact the Graduate Chair in your department for advice. They may be able to help you approach your supervisor or explain your supervisor’s decision.
For further guidance on the implications of TRR or deferral, contact your department’s Graduate Chair or get in touch with the Graduate Students’ Association (GSA). The GSA’s advice service is independent of the University.
Changing your mind
We want you to feel confident that you’ve made the right decisions about TRR or deferral. If you change your mind, please don’t worry. You can contact your supervisor to let them know your decision or, if you’d rather, speak to the Graduate Administrator or Graduate Chair in your department and they will help you resolve the situation.
Your department will work with you to ensure that you have a smooth transition from TRR to being campus-based. Your department will arrange an in-person induction for you on your arrival in York and you and your supervisor should schedule an in-person meeting as soon as possible. Your supervisor and department will be sensitive to the fact that you will need some time to make the practical adjustments associated with moving to a new place/country.
The deadline for entering the UK without a visa is 11pm (GMT) on Thursday 31 December 2020.
This does not apply if:
If you start your campus-based study after Thursday 31 December 2020 and are a new student arriving from an EU member state, you will require a Student visa to study in the UK.
Further information is on our EU advice pages.
Before you can transfer from TRR to campus-based study, you will need to apply for a Student Visa for the remaining duration of your programme. You will need to request a Confirmation of Acceptance for Studies (CAS) in order to apply for a Student Visa. You must have your Student visa before you start your campus-based study.
If you require an ATAS certificate (non-European Economic Area students studying sensitive science topics) you will need to obtain this before you apply for a Student visa. You must provide us with a copy of an up-to-date ATAS certificate before we can process your Confirmation of Acceptance for Studies (CAS).
Please consult the ATAS section of our visa application page for full details and note the warning about the need to apply in good time for an ATAS certificate.
If you find that you no longer need to make use of an approved TRR period (for example, due to the early lifting of travel restrictions), or you can come to York sooner than expected, then you should contact your supervisor and your departmental Graduate Administrator as soon as possible.
If you are subject to UKVI restrictions, you will need to allow time to obtain your visa and should also contact email@example.com as soon as possible.
If you are based in the UK, or not subject to UKVI restrictions, you should come to York without delay once you have sorted out practical arrangements such as accommodation.
If it appears that you will be unable to come to York at the end of a period of approved TRR for any reason (for example, due to new or continuing travel restrictions) you should contact your supervisor immediately and seek approval for an extension.
If the total period of TRR (ie the TRR time already approved plus the extra time requested) is:
If an extension is not feasible, for example you have reached the maximum limit for TRR and/or due to the nature of your research project (eg it is vital that you start lab-based work) and/or other reasons (eg objection from your funder/sponsor), then you would need to request a leave of absence to enable you to pause your studies until you can return to your programme in York when that becomes possible. Alternatively you may be able to transfer to a distance learning variant of your programme but only if one is available and then only if your research project and individual circumstances make this a feasible option.
Temporary Remote Research (TRR) is a temporary arrangement and at the end of your approved TRR period you must come to York and continue your research on campus.
If you no longer wish to come to York at the end of your approved TRR period, then you should speak to your supervisor as soon as possible. If a distance-learning variant of your PGR programme is available, you may be able to transfer to this, assuming that it fits with your research project and other factors (eg your funder/sponsor’s willingness to accept this and your personal circumstances) but please note that TRR does not give an automatic right to transfer to a distance learning variant of your programme even if one is available. If a distance-learning variant is not available and/or your project or other factors prohibit a transfer then you would need to seek approval for a period of leave of absence until you can come to York. If that does not appeal then you would need to formally withdraw from your programme (see practical implications of withdrawing including on tuition fees).
If your TRR period does not work out as planned, you should discuss your problems with your supervisor or Graduate Chair in the first instance. If resolution is not possible, you would need to take a leave of absence until you are able to come to York. As a period of TRR is designed to enable you to start your research project successfully, it would not normally be grounds for a future extension request.
Standard tuition fees will be payable as normal whilst you are in a TRR period. This is because we will only approve TRR when all the resources you will need for the time-limited TRR period will be available to you (supervision, other academic and pastoral support, etc.). It is also worth noting that the University charges the same for distance learning PhDs as for campus-based PhDs.
If you have any queries, please contact the department that you're applying to: