York Conferences offers discounts on residential conference rates, accommodation and meeting room packages to University of York staff and students. If you’re planning an event or meeting in York, booking internally through York Conferences holds many benefits.
Aside from the best available rates, staff and students receive numerous other benefits from York Conferences’ services. First, you’ll receive a dedicated on-site coordinator who is able to assist with every aspect of the booking and planning process, should you need it. As well as the use of your chosen venue, you’ll also receive AV support and equipment including a digital projector, a screen and a flipchart, with additional equipment available on request. We’ll also arrange catering, cleaning and portering services for your event.
We've simplified the process for internal bookings. This process is for anyone booking with an internal workorder.
Here's a quick guide before you head to the login page.
Your department should have been sent a username and password to login to the internal booking page. You'll need this before you head to the next page so if you don't have this, give us a call on 01904 328431 or request an information pack from conferences@york.ac.uk.
When booking on behalf of someone else, please use your name, you'll be asked to enter the name of the person staying in the room later in the booking process.
Please enter your workorder into the 'Additional Information' box (a booking can't be fully confirmed until a correct workorder is entered).
Note: The rates you will see are inclusive of VAT. VAT will be removed when the internal recharge takes place, unless you are staying at Franklin House. Franklin House is an external company and therefore we cannot waive VAT.
Ready to book? Follow this link to login and download the 'How to guide' for internal booking guidelines.
Internal Accommodation Booking Guidelines (PDF , 870kb)
York Conferences, at the University of York are delighted to be working in partnership with Mosaic Events, an established York based event management company who have a proven track record of delivering effective event management services over the past 12 years.
In addition we can provide an income generation service allowing you to increase revenue through obtaining sponsorship and exhibitors for your event.
We believe that one size fits one and understand that our clients have different needs and our passion is to provide the right service to suit you.
To explore the benefits of our event management services please feel free to contact the York Conferences team to discuss your requirements on 0845 676 9668 or e-mail conference-registration@york.ac.uk.
Event Management Services Brochure (PDF , 5,933kb)