Information for staff

Information on these pages is accurate to the best of the University's knowledge and based on advice from the UK Government and national bodies for universities. We will update and amend information as further details emerge.

Applying for settlement

The EU Settlement Scheme is a fast-track registration process being introduced for EU citizens who want to stay in the UK after Brexit. Find out more about applying for this scheme:

News, announcements and events

Information and FAQs for staff

You can find general information on our main Brexit updates and support page. FAQs for students can be found on the Information for students page.

Related links

EU Settlement Scheme application advice

Citizens Advice York: Advice and Support
Call 03444 111 444 or visit CAB, West Offices, Station Rise, York. www.citizensadviceyork.org.uk

Register Office: ID Verification
To get help verifying your identification when applying for the scheme visit www.york.gov.uk/eusettlementscheme

York Learning: Digital assistance
Contact We Are Digital for an appointment near you call 03333 445 675 or text 'VISA' to 07537 416 944.

Employment and citizenship

Will UK universities still be able to employ staff from other EU/EEA countries?

Yes. There will be no change to the immigration status of EU staff who are already here or who arrive before the end of the government's Brexit implementation period on 31 December 2020. This was confirmed in the government's Statement of Intent on the EU Settlement Scheme (note: the final details of the scheme are still subject to agreement by Parliament) and in the recent Brexit White Paper.

The Government has also committed in its Brexit White Paper to ensuring that the post-Brexit immigration system "enhance[s] the UK's attractiveness for research, development and innovation".

However, what future immigration rules and requirements will be in place for EU nationals post Brexit if the UK leaves the EU under no deal conditions remains uncertain.

What will be my status as an non UK EU or EEA member of staff?

EU nationals who already live in the UK, or who have started living in the UK by 31 December 2020, will be able to apply for 'settled status'. This will enable EU citizens to live, work and study in the UK for as long as they like, with the ability to leave the UK for up to five years without endangering their settled status. The settlement scheme opened 21 January 2019 and the deadline for applications will be 30 June 2021. (Though this date may be put back to 31 December 2020 if we have a no deal Brexit)

EU citizens who have already been in the UK for five years and can evidence that, will be granted settled status. EU citizens who have been in the UK for fewer than five years can apply for pre-settled status until they reach the five-year residency requirement. Those EU/EEA nationals with permanent residence will be able to convert their permanent residence status into the new settled status free of charge, subject only to verification of identity, a criminality and security check and proof of ongoing residence.

More information can be found on the Government website and the HR website.

The UK has reached an agreement with Norway, Iceland, Liechtenstein, and a separate agreement with Switzerland.

Can the University help me apply for settled, or pre-settled status?

Help and advice on the EU Settlement Scheme, including how to claim funding for your application, can be found on the HR website.

Can the University help me provide the necessary information for my settlement application?

Your staff record details are available on MyView. This is a useful source of official employment documentation. For example you can download your payslips and your P60s as PDFs to be submitted to the Home Office.

At the moment, you can only apply for Settled Status using an Android app - but I don't have an Android device. What should I do?

IT Services have Android devices available for loan, with the Settled Status app already installed. Contact IT Services for further information.

Will EU staff or students have to leave the University?

No. In any outcome of Brexit our priorities will be to make sure we are supporting our staff and students and to ensure our core purpose of teaching and research continues.

At the moment the Government position is that EU nationals resident in the UK by 31 Dec 2020 can apply for settled or pre-settled status, including students.

The University is providing help and support to EU members of staff to ensure we retain the skills and expertise of our researchers, teaching and support staff.

What will happen to freedom of movement for EU Citizens if there is no deal?

The Government has previously announced that in the event of a no deal Brexit, from the specified leave date, any EU citizens wanting to come to the UK for longer than three months (for reasons including work and study) will need to apply for European Temporary Leave to Remain which will give permission to stay for up to three years. After this, any EU citizens wishing to stay longer than three years will need to make a further application under the new skills-based future immigration system, which will begin in 2121. These rules will not apply to those here before exit day, as the EU Settlement Scheme will still apply to them.

Research and funding

Will my research funding from the EU continue?

At this moment in time we do not know for sure. Much will depend on whether we have an agreed withdrawal or a no deal exit.

Access to the ERA is highly valued by UK universities, both for the income and for the quality and global standing of research undertaken in European programmes.

In July 2018, it was announced that, even in a 'no deal' scenario, Horizon 2020 funding that is applied for after the UK leaves the EU would be guaranteed by the UK Treasury:

The Government's draft Withdrawal Agreement provided an 'Underwrite' of funds for Framework
programmes (and for Erasmus). Therefore if the UK has a negotiated exit from the EU similar to the draft agreement, then from the point of exit and up to the end of 2020, the UK and EU's intention is that the eligibility of UK researchers and businesses to participate in Horizon 2020 will remain unchanged for the remaining duration of the programme.

The hope is that if we leave the EU, the UK will be able to participate in Horizon Europe (the successor to H2020) through some form of associated status. Meaning that the UK will contribute to the EU's science and innovation budget in exchange for being able to participate in research programmes on a similar basis to now.

In the event of a no deal exit, the European Commission have made it clear that Brexit will curtail severely access to some other EU funds and facilities which are of critical importance to York (eg European Research Council funding, Marie Sklodowska-Curie Fellowships (MSCF)). Furthermore, a 'no-deal' scenario places the status of UK universities and the Underwrite in Uncertainty.

For further information see the Government technical notice:

What is the University doing to secure or replace EU research funding?

York is actively involved on representations by the Russell Group, Universities UK and UKRI to the UK government on the importance of European networks and funding to research and innovation.
The Russell Group in particular is lobbying for the UK government to secure a confirmation from the EU that the UK remains eligible to continue the projects applied for before exit day which now receive funding through the underwrite, even if they were evaluated after the date of exit. More broadly the sector is asking the UK government to provide greater clarity on its position vis-a-vis access to funding and to implement contingency plans as soon as possible to replace lost access to EU research funding.

Our key European relationships are long-standing, and we have received strong assurances from major partners that they wish to continue collaborative research although funding this activity maybe challenging.

York's key strategic response to Brexit has been to develop a sustainable strategic partnership with Maastricht University – the York Maastricht Partnership (YMP), and this will enable the development of major research bids to UK, Dutch, European and global funding bodies.

We will also continue to work closely through our White Rose Brussels office to support profile raising, lobbying, and network opportunities as the position regarding UK access to future research programmes is clarified.

We are also working closely with regional partners to position York as a key driver of research that is aligned to the aspirations set out in the Industrial Strategy and thus worthy of investment. We have also ensured that we have put in place internal structures to allow us to swiftly respond to other government funding initiatives such as the Global Research Challenge Fund where York has already generated a high degree of successful funding bids.

Status, visas and travel

I am a member of staff from the EU, EEA or Switzerland. Will I be able to travel outside of the UK over the Brexit period?

We hope there won’t be any major problems with travel during this time, or any significant issues with leaving or entering the UK. However, with continued uncertainty over Brexit we would recommend our students from the EU, EEA and Switzerland, planning to travel outside of the UK, take some basic precautions and plan ahead just in case:

  • Keep in touch with the news on Brexit and any implications this may have for you and your ability to travel to and from the UK. Gov.UK or your Embassy are useful sources of information.
  • Please read your University emails regularly as the University will use this method of communication to send you any new updates on information and new developments as they become available. All such emails will be from University Internal Communications with a subject header entitled Brexit Update with the latest date.
  • Passports: there is currently no official statement on passport rules for EU citizens re-entering the UK in a no-deal scenario, but it would be sensible to assume rules will be similar to those for UK Citizens entering the EU; your passport should be less than 10 years old and you should have at least six months left before it expires at the point at which you return to the UK. Advice on entering the UK is available from Gov.UK.
  • If you have applied for and received pre-settled, or settled status make sure you have your documentation or reference when travelling.
  • Plan for delays or disruption to your travel arrangements just in case, for example longer queues at airports and train stations.
  • Ensure you have access to money and funds while you are travelling. In the event of a no deal Brexit there may be restrictions to accessing your UK bank account if you are in the EU.
  • As an EU citizen, if your European Health Insurance Card is issued by the UK (NHS) then there is a possibility this will not be valid in the event of a no-deal Brexit. The latest Written Statement from the Department for Health gives further information on access to health care and advises people travelling abroad check the latest country specific guidance on NHS UK. The advice therefore is to take out both travel and health insurance when travelling outside of the UK.
  • If you are travelling on official University business- make sure you are registered on the travel log and covered by the University’s travel insurance.
  • Have plans in place for somewhere to stay in the unlikely event you be unable to enter the UK on the dates you were planning to return.
  • If you are planning to drive in Europe, if the UK leaves the EU without a deal in the future, you might also need an International Driving Permit (IDP) to drive in all EU and European Economic Area (EEA) countries, apart from Ireland. Check if you’ll need an IDP.

Let your Head of Department or Departmental Manager know where you are travelling to and when you are expecting to be back in the UK. And please let us know as soon as possible if you are unable to return to work as planned.

I am a UK member of staff. Will I be able to travel to the EU over the Brexit period?

We hope there won’t be any major problems with travel during this time, or any significant issues with entering countries within the EU. However, with continued uncertainty over Brexit we would recommend any UK members of staff planning to travel to the EU, take some basic precautions and plan ahead just in case.

Recommendations include:

  • Keep in touch with the news on Brexit and any implications this may have for you and your ability to travel to countries within the EU. For example Gov.uk
  • Please read your University emails regularly as the University will use this method of communication to send you any new updates on information and new developments as they become available. All such emails will be from University Internal Communications with a subject header entitled Brexit Update with the latest date.
  • Make sure your passport is up-to-date before you travel: check it is less than 10 years old and it has at least six months left before it expires on the date of travel. You can do a passport check on the Gov.UK website.
  • In the unlikely event there are any new visa requirements, make sure you have these in place.
  • Have details of your accommodation in the EU and return ticket back to the UK when entering the EU.
  • Plan for delays or disruption to your travel arrangements just in case, for example longer queues at airports and train stations.
  • Ensure you have access to money and funds while you are travelling.
  • Ensure you have travel insurance with healthcare cover - in a no deal scenario your European Health Insurance Card will not be valid. You can check current arrangements in place for different destination using the NHS website.
  • If you are travelling on official University business - make sure you are registered on the travel log and covered by the University’s travel insurance.
  • Have plans in place for somewhere to stay in the unlikely event you be unable to enter the UK on the dates you were planning to return.
  • If you are planning to drive in Europe, if the UK leaves the EU without a deal in the future, you might also need an International Driving Permit (IDP) to drive in all EU and European Economic Area (EEA) countries, apart from Ireland. Check if you’ll need an IDP.

Let your HoD or Departmental Manager know where you are travelling to and when you are expecting to be back in the UK. And please let us know as soon as possible if you are unable to return to work as planned.

Concerns and support

I am feeling worried about the result of the referendum - who can I speak to?

We appreciate that the prospect of Brexit has created a period of uncertainty which is concerning and unsettling. You may find it helpful to talk your concerns through with a counsellor from our employee assistance programme, Confidential Care.

Confidential Care offers you independent, free and completely confidential telephone support and advice. Counsellors are available to talk through any problem, no matter how big or small, 24 hours a day, 365 days a year.

There is a University of York EU/EEA Staff Forum where you can share your concerns with other staff from the EU/EAA - there are meetings, and you can join the mailing list.

There is a national group UKCEN (UK citienship for European nationals) whose main objective is "to facilitate the acquisition of EEA residence documentation, status under the EU Settlement Scheme and British citizenship for nationals of EEA countries and their family members":

You may also wish to contact the local embassy or consulate for your home country.

We are also aware that since the Referendum there have been reports from other parts of the UK of individuals suffering racial harassment.

Working with the police, the local authority and other bodies, we will do everything to ensure that such incidents do not occur in the York community. If you have any concerns, please report them to the Registrar and Secretary.

Related links

EU Settlement Scheme application advice

Citizens Advice York: Advice and Support
Call 03444 111 444 or visit CAB, West Offices, Station Rise, York. www.citizensadviceyork.org.uk

Register Office: ID Verification
To get help verifying your identification when applying for the scheme visit www.york.gov.uk/eusettlementscheme

York Learning: Digital assistance
Contact We Are Digital for an appointment near you call 03333 445 675 or text 'VISA' to 07537 416 944.