Information for staff

Information on these pages is accurate to the best of the University's knowledge and based on advice from the UK Government and national bodies for universities. We will update and amend information as further details emerge.

The UK is no longer scheduled to leave the EU on 31 October 2019. Government advice on Brexit has removed this date from their online support pages. Currently there is no new date set for Brexit.

Applying for settlement

The EU Settlement Scheme is a fast-track registration process being introduced for EU citizens who want to stay in the UK after Brexit. Find out more about applying for this scheme:

EU Settlement Scheme application advice

  • Citizens Advice York: Advice and Support
    Call 03444 111 444 or visit CAB, West Offices, Station Rise, York. www.citizensadviceyork.org.uk
  • Register Office: ID Verification
    To get help verifying your identification when applying for the scheme visit www.york.gov.uk/eusettlementscheme
  • York Learning: Digital assistance
    Contact We Are Digital for an appointment near you call 03333 445 675 or text 'VISA' to 07537 416 944.

Employment and citizenship

Yes. There will be no change to the rights and status of EU, EEA and Swiss citizens and their family members living in the UK until 31 December 2020 even if the UK leaves the EU without a deal. The Home Office has confirmed that it will operate the EU Settlement Scheme allowing EU/EEA residents to apply to stay in the UK after Brexit.

After Brexit

The Home Office have also stated that they will allow EU/EEA citizens who arrive after exit day to work but after 31 December 2020 they will be required to have a European Temporary Leave to Remain visa which will allow them to stay for three years. They will need to have applied for this visa under the new system before 31 December 2020.

See also Moving to the UK after Brexit: EU Citizens and their families

If you are an EU, EEA or Swiss citizen, you and your family can apply to the EU Settlement Scheme to continue living and working or studying in the UK after 30 June 2021. If your application is successful, you’ll get either settled or pre-settled status.

EU citizens who have already been in the UK for five years and can evidence that, will be granted settled status. EU citizens who have been in the UK for fewer than five years can apply for pre-settled status until they reach the five-year residency requirement. Those EU/EEA nationals with permanent residence will be able to convert their permanent residence status into the new settled status free of charge, subject only to verification of identity, a criminality and security check and proof of ongoing residence.

The EEA includes the EU countries and also Iceland, Liechtenstein and Norway.

You may be able to stay in the UK without applying - for example, if you’re an Irish citizen or have indefinite leave to remain.

When you can apply

The EU Settlement Scheme is open. You can apply now if you meet the criteria. The deadline for applying is 30 June 2021.
Which status you get may depend on when you apply.

If the UK leaves the EU without a deal

You will need to be living in the UK before it leaves the EU to apply for settled status. The deadline for applying will be 31 December 2020.
More information can be found on the Government website and the HR website.

After Brexit - temporary leave to remain

The Home Office have also stated that EU, EEA or Swiss citizens will be able to live, work and study in the UK as they do now until 31 December 2020.

To stay here after the 31 December 2020 they will be required to apply for a European Temporary Leave to Remain visa giving up to three years’ temporary leave to stay in the UK.

European temporary leave to remain (Euro TLR) is a temporary UK immigration status that will allow EU, EEA and Swiss citizens who move to the UK after Brexit to continue living, working and studying in the UK after 31 December 2020. The deadline for applications is 31 December 2020.

The government has also confirmed the migration arrangements for EU and EEA nationals arriving after exit day in a 'no deal' scenario. These individuals will be able to travel to and enter the UK as now, but if they wish to remain for more than three months they will need to register for European Temporary Leave to Remain which will be valid for three years. If they wish to stay after their temporary leave to remain expires, they will need to apply for the appropriate permission under the future immigration system.

According to the UK government it has reached an agreement with the EU that will protect the rights of EU citizens and their family members living in the UK. It has also reached an agreement with Norway, Iceland and Liechtenstein, and a separate agreement with Switzerland.

These agreements mean that most citizens from the EU, Norway, Iceland, Liechtenstein and Switzerland will need to apply to stay in the UK. They can then continue living their lives here as they do now.

Use the Government tool to check what to do to continue to live in the UK after it leaves the EU.

Help and advice on the EU Settlement Scheme, can be found on the HR website.

An EU Staff Forum has been set up by members of staff at the University to support each other and usually meet once a month. Representatives of Professional Support Services often attend to answer questions where possible.

We will also run support events, such as help to apply for EU Settlement, in partnership with York City Council.

Please look out in the weekly Staff Digest and on the EU Support - News and Events page.

Your staff record details are available on MyView. This is a useful source of official employment documentation. For example you can download your payslips and your P60s as PDFs to be submitted to the Home Office.

The University has provided a number of Android devices available for loan, with the Settled Status app already installed. Contact IT Services for further information.

No. In any outcome of Brexit our priorities will be to make sure we are supporting our staff and students and to ensure our core purpose of teaching and research continues.

At the moment the Government position is that EU nationals resident in the UK by 31 Dec 2020 can apply for settled or pre-settled status, including students.

The University is providing help and support to EU members of staff to ensure we retain the skills and expertise of our researchers, teaching and support staff.

The Government has previously announced that in the event of a no deal Brexit, from the specified leave date, any EU citizens wanting to come to the UK for longer than three months (for reasons including work and study) will need to apply for European Temporary Leave to Remain which will give permission to stay for up to three years. After this, any EU citizens wishing to stay longer than three years will need to make a further application under the new skills-based future immigration system, which will begin in 2121. These rules will not apply to those here before exit day, as the EU Settlement Scheme will still apply to them.

There remains some uncertainty around the exact rules regulating access to healthcare and whether EU citizens will need to pay for their care in the UK after Brexit.

This is the latest Government advice on Healthcare after Brexit.

The University is working with City partners including the NHS and is constantly seeking clarity on this matter. Updates will be made to these Q&As when more details emerge.

Research and funding

The Government issued the following press release:

They have also provided an update on Horizon 2020:

The following information also came through on the UKRI portal regarding Horizon 2020:

The UK government has reaffirmed its commitment to guarantee funding for successful eligible UK bids to Horizon 2020, FrameworkProgramme 7 (FP7) and Research Fund for Coal and Steel (RFCS) in the event of a no deal exit from the European Union (EU). In this scenario, UKRI will administer the government’s funding guarantee.

You can register for regular UK Research and Innovation (UKRI) webinars where we will be providing updates on no deal planning for Horizon 2020/FP7 and RFCS as we approach exit from the EU. Further detail on how you register is below.
Preparing for a no deal exit from the EU

In the event of a no deal exit from the EU, UKRI will request evidence of your Horizon 2020 or RFCS grant in order to make guarantee payments to you.

To prepare, you may find it useful to start gathering:

  • Proof that you hold a Horizon 2020/FP7/RFCS grant
  • Proof of your grant amount
  • Proof of any payments already received from the European Commission
  • Any financial statements submitted to the European Commission since the last grant payment you received (with proof of submission)
  • Proof of any project costs incurred since your last payment from the European Commission

Please do not submit your documents until invited to do so by UKRI. A comprehensive list of evidence that UKRI will accept as proof of a grant will follow. Further guidance on how and when you should submit your documents will also follow.
If you’ve just been awarded a new grant we are aware that the evidence that you are able to provide will vary and we will take that into account. You should continue to comply with your obligations to the EU and should proceed with signing a grant agreement with the European Commission if you are invited to do so.

Recent update
On 8 August 2019 the government made a commitment to ensure UK bids submitted to relevant mono-beneficiary European Research Council, Marie Skłodowska-Curie Actions and SME instrument (now known as EIC Accelerator) calls before EU Exit will still be assessed even if not assessed by the European Commission.

In this scenario, UKRI will step in and manage the independent assessment of these proposals, with government funding made available to support successful projects for their duration.

For more information on this announcement, please see the recent UKRI news item. We (UKRI) will add further updates when we can.

Registering grants on the UKRI portal

If you have not already done so, please ensure that you have registered every H2020/RFCS/FP7 project you are currently participating in. Even if you have registered a grant before, we need you to add any new grants you have been awarded since your earlier registrations. If you are part of a consortium, please also notify any fellow UK participants that they need to register on the portal.

If your circumstances change and you are no longer the correct named contact for your project participation, please ensure that the correct contact person registers on the portal.

Please do not register grants onto the portal that have already expired.

Contacting us and webinar sign-up

If you need to add additional grants, use the portal: UKRI will keep you updated with further information on how to access the guarantee in the event of a no deal exit from the EU.

UKRI is running regular information webinars. If you would like to sign up to participate, please get in touch with UKRI via EUGrantsFunding@ukri.org.

For general information on no deal planning for Horizon 2020, please visit www.ukri.org/EUexit. If you have a specific query, please contact UKRI directly at EUGrantsFunding@ukri.org.

York is actively involved on representations by the Russell Group, Universities UK and UKRI to the UK government on the importance of European networks and funding to research and innovation.
The Russell Group in particular is lobbying for the UK government to secure a confirmation from the EU that the UK remains eligible to continue the projects applied for before exit day which now receive funding through the underwrite, even if they were evaluated after the date of exit. More broadly the sector is asking the UK government to provide greater clarity on its position vis-a-vis access to funding and to implement contingency plans as soon as possible to replace lost access to EU research funding.

Our key European relationships are long-standing, and we have received strong assurances from major partners that they wish to continue collaborative research although funding this activity maybe challenging.

York's key strategic response to Brexit has been to develop a sustainable strategic partnership with Maastricht University – the York Maastricht Partnership (YMP), and this will enable the development of major research bids to UK, Dutch, European and global funding bodies.

We will also continue to work closely through our White Rose Brussels office to support profile raising, lobbying, and network opportunities as the position regarding UK access to future research programmes is clarified.

We are also working closely with regional partners to position York as a key driver of research that is aligned to the aspirations set out in the Industrial Strategy and thus worthy of investment. We have also ensured that we have put in place internal structures to allow us to swiftly respond to other government funding initiatives such as the Global Research Challenge Fund where York has already generated a high degree of successful funding bids.

Status, visas and travel

While the Government is proposing to end free movement this has not yet been approved and any new arrangements will not be in place for some time after the day we leave.

The latest Government information on visiting the UK after Brexit can be found here:

If you are travelling on official University business - make sure you are registered on the travel log and covered by the University’s travel insurance.

If you are planning to travel over the Brexit period, please let your Head of Department or Departmental Manager know where you are travelling to and when you are expected back in the UK, and please let them know as soon as possible if you are unable to return to work as planned.

If you wish to have a letter confirming your employment with, and position at, the University this can be arranged. Please contact sarah.grice@york.ac.uk.

The latest Government advice on UK citizens visiting the EU after Brexit, including travel, passports, health insurance, driving, pets and mobile phone charges, can be found here.

If you are travelling on official University business - make sure you are registered on the travel log and covered by the University’s travel insurance.

If you are planning to travel over the Brexit period, please let your HoD or Departmental Manager know where you are travelling to and when you are expected back in the UK. And please let us know as soon as possible if you are unable to return to work as planned.

Concerns and support

The University has set up a Gold Planning Group that includes members of UEB and Heads of Services involved in the operational side of running the University.

The Group meets weekly and examines the latest information coming from Government departments to consider the implications for staff, students and the running of campus. This Group liaises with regional partners, including the City Council and the NHS trust, to understand contingency planning at a local level. Connections with the Russell Group of Universities and agencies including Universities UK mean the group also maintain a HE sector perspective.

Contingency planning considers how best to mitigate the potential impacts of Brexit on campus operations and our principal activities of teaching and learning, and research.

To complement the Gold Group, a Silver Group responsible for communications has been formed and is currently focusing on:

  • staff and student concerns
  • updates to these web pages
  • targeted updates through the Staff Digest, department heads and operations managers, and student emails

We appreciate that the prospect of Brexit has created a period of uncertainty which is concerning and unsettling. You may find it helpful to talk your concerns through with a counsellor from our employee assistance programme, Confidential Care.

Confidential Care offers you independent, free and completely confidential telephone support and advice. Counsellors are available to talk through any problem, no matter how big or small, 24 hours a day, 365 days a year.

There is a University of York EU/EEA Staff Forum where you can share your concerns with other staff from the EU/EAA - there are meetings, and you can join the mailing list.

There is a national group UKCEN (UK citienship for European nationals) whose main objective is "to facilitate the acquisition of EEA residence documentation, status under the EU Settlement Scheme and British citizenship for nationals of EEA countries and their family members":

You may also wish to contact the local embassy or consulate for your home country.

We are also aware that since the Referendum there have been reports from other parts of the UK of individuals suffering racial harassment.

Working with the police, the local authority and other bodies, we will do everything to ensure that such incidents do not occur in the York community. If you have any concerns, please report them to the Registrar and Secretary.

The Department for Health and Care has issued the following information:

Information for patients and clinicians on medicines
The information for patients on nhs.uk around continuity of medicines supply if there is a no-deal EU exit has been updated. As well as this, the FAQ for clinicians on the NHS England website has also been updated. These updates explain the government’s multi-layered approach to ensure that medicines continue to be available if there is a no-deal EU exit.