Digitisation service

Digitisation work underway in the digitisation suite

Looking for someone to digitise your documents, archives or research materials?

We provide an external digitisation service for a wide range of materials.

Our primary concern is for the care of the original documents and our digitisation service is set up with this in mind.

Our wide range of equipment allows us to complete the majority of archival digitisation jobs, from 35mm slides through to A0 documents.

Need copies of archives held at the Borthwick?

If you're looking for information about requesting copies of archives held at the Borthwick, see the Copying service pages.

Our experienced staff assess each individual item and choose the method of digitisation which is most appropriate to produce the best quality image, while ensuring that the condition of the original material is not compromised.

 

To discuss your requirements and obtain a quote, please email borthwick-institute@york.ac.uk.

Image standards & formats

The most common formats we provide are JPEG (for general and web use) and TIFF (for long term archiving).

We'll provide your images to your desired specification and format, and we're happy to offer advice on choosing an appropriate specification.

When providing digitised images intended for long term archiving, we will aim to achieve at least the industry recommended standards of:

  • 300-600 ppi (dependent on materials)
  • 24-bit colour
  • TIFF format

We are able to provide multi-page pdf copies of images, for ease of distribution, and also to perform OCR processing (optical character recognition) if the document is suitable.

Image processing is usually limited to any necessary cropping and rotating of photographed images.

We can rename images to a requested file naming schema

We are experienced in the creation of basic metadata, ensuring that the digital files we create can be placed in context and are able to be related to the original document.

Document care

The Borthwick Institute is a working archive, and our staff trained and experienced in the handling and care of rare and fragile documents.

All digitisation techniques are chosen based on the suitability of the material for that process.

When not undergoing digitisation, your documents will be kept in our strongrooms.

Our strongrooms comply with PD5454, the European standard for storing archives.

The dedicated Digitisation Suite is air conditioned to the temperature and humidity required to minimise gradients as material moves from strongroom to Digitisation Suite. The Suite is continuously monitored for temperature and relative humidity and is securely locked at all times.

Our staff

We fully understand the need for correct document handling, and ensure that any documents placed with us experience the highest levels of care possible while at the Borthwick Institute.

Our Digitisation staff undertake large and small scale project work, and are experienced in formulating the best approaches and methods for each individual document.

Conservators are on hand to ensure that all methods and approaches undertaken are the best possible for the wellbeing of your documents.

Our Digital Archive team keep the Digitisation team up-to-date with the latest recommendations and developments within the sector.

Prices

Please get in touch to discuss your requirements. We will give you a no obligation quote based on an estimate of the time it will take to complete the job.

We do not believe that a 'price per image' approach is appropriate when digitising archives, as we tailor the methodology to the type of material we encounter.

Factors taken into consideration when creating an estimate include:

  • the condition and nature of the original documents
  • the quality of image required
  • the extent of processing requested

Before giving you an estimate, we may request to see a sample of the material to be digitised, or ask for a detailed description of the material, with information such as condition, quality and tightness of binding, size etc.

For large projects, we are willing to undertake a pilot in order to provide a more refined estimate, although all exact costings will only be available upon completion.

We are happy to provide further details or initial quotes upon request, and believe that our prices are competitive in the sector.

Examples of our work

Here are some examples of our work.

If you click the link to the full size image and zoom in, you can see the level of detail that can be achieved.

Image from a Cause Paper, CP H 3497.  Testamentary case from 1680-1681.  Further details and images are available through the Cause Papers database, at http://www.hrionline.ac.uk/causepapers/causepaper.jsp?id=127749

Image from a Cause Paper, CP H 3497.  Testamentary case from 1680-1681. 

Further details and images are available through the Cause Papers database, at http://www.hrionline.ac.uk/causepapers/causepaper.jsp?id=127749

Bond for £2000 upon the will of Robert Belt, Bossall, Bulmer, October 1690.

Bond for £2000 upon the will of Robert Belt, Bossall, Bulmer, October 1690.

Product label for Terry's Musk Lozenges

Product label for Terry’s Musk Lozenges

Product label for Terry's Pink & White Rose Lozenges

Product label for Terry’s Pink & White Rose Lozenges

Cover sheet of Terry's product brochure from 1930, showing an image of the factory.

Cover sheet of Terry's product brochure from 1930, showing an image of the factory.

Vickers Instruments product brochure. Reference VI/VI/5/1/146
Vickers Instruments product brochure. Reference VI/VI/5/1/146.