Attendance

We have to maintain detailed absence records for sponsored individuals.

Fortnightly return

Line managers of sponsored staff are asked each fortnight to complete a return with details of any:

• annual leave
• overseas travel for work-related activities
• leave in special circumstances
• unexplained or unauthorised absence

Other reportable events

Sponsored individuals and/or their managers must immediately inform HR if any of these circumstances arise:

• a sponsored individual does not turn up for their first day of work, plus the reason given for their non-attendance
• a sponsored individual is absent from work for more than ten consecutive working days without permission
• a sponsored individual's contract of employment finishes earlier than anticipated, eg as a result of resignation, dismissal, TUPE transfer etc
• the sponsored individual has moved into an immigration route that does not need a sponsor, eg indefinite leave to remain, spouse/partner visa, Tier 1 etc

The University must report these circumstances to the Home Office within ten working days of them occurring.