Templates for common jobs that have already been graded. Most include a person specification.

Please bear in mind:

  • we need you to use our template documents. If you have an existing job description you want to use, transfer it to our blank template
  • if you have to write a job description and person specification from scratch, speak to your HR Adviser before you start as they may be able to assist
  • remember you will also need to complete an advert template before the vacancy can be advertised. It can be downloaded from the Write your advert guidance.
Job category
Grade

Category Role Grade
Academic Lecturer
206
Grade 7
Academic Senior Lecturer
207
Grade 8
Academic Professor
208
Professor
Academic Reader
207R
Reader
Administration Administrator
2610
Grade 2
Administration Administrator/Receptionist
2611
Grade 3
Administration Administrator
2612
Grade 4
Administration Administrative Manager
2614
Grade 5
Administration Administrator
2620 No staff supervision
Grade 5
Administration Research Administrator
2640 No staff supervision. Manages accounts and admin for a research group
Grade 5
Administration Administrative Manager
2615 Manager of an administrative office in a large department
Grade 6
Administration Administrative Manager
2616 Lead administrative role in a small department or centre
Grade 6
Administration Executive Assistant
2840
Grade 6
Administration Administrative Manager
2617 Coordinates administrative services in a large department
Grade 7
Apprentices Apprentice
9000
Apprentice
Audiovisual AV Specialist
2641
Grade 5
Business development Business Development Coordinator
3213
Grade 5
Business development Business Development Adviser
3214
Grade 6
Communications Communications Assistant
4001 Does the administrative work for a communications team
Grade 3
Communications Communications Specialist
4003 General communications work (publications, marketing, web, events)
Grade 5
Communications Marketing Specialist
2650
Grade 5
Communications Communications Specialist
4004 Responsible for promotional material, events, marketing, website
Grade 6
Communications Marketing Specialist
2549
Grade 6
Data management Database Assistant
402 Basic admin work for trials database
Grade 2
Data management Database & IT Specialist
2706 Develops and manages data systems
Grade 5
Data management Database & IT Specialist
2707 Primarily an IT role, with emphasis on database and website management
Grade 6
Editorial Editorial Assistant
360 Does the administration work for an academic journal
Grade 3
Editorial Editorial Assistant
2651 Carries out editorial work for an academic journal
Grade 4
Editorial Editorial Specialist
2652 Carries out editorial work and database searches for an academic journal
Grade 5
Finance Finance Assistant
656
Grade 2
Finance Finance Assistant
4102
Grade 3
Finance Finance Officer
4104
Grade 5
Impact Impact Administrator
9026
Grade 5
Interns Graduate Intern
9004
Intern
IT IT Assistant
7013
Grade 2
IT IT Assistant
7014
Grade 3
IT IT Support
7009
Grade 4
IT IT Support
7005
Grade 5
IT IT Systems Specialist
7006s
Grade 6
Learning support E-Learning Support Officer
9025
Grade 5
Project management Project Co-ordinator
2527
Grade 5
Project management Project Manager
2012
Grade 6
Project management Project Manager
2528
Grade 7
Project management Project Manager
2529
Grade 8
Research Research Trainee
2520 Must be undertaking a PhD
Grade 5
Research Research Associate
210
Grade 6
Research Research Fellow
211
Grade 7
Research Senior Research Fellow
212
Grade 8
Research Professor (Research)
213
Professor
Research support Research Administrator
2640 No staff supervision. Manages accounts and admin for a research group
Grade 5
Research support Research Support Officer
4115 Research grant administration
Grade 5
Research support Research Support Officer
4114 Research grant administration
Grade 6
Teaching Tutor
200
Grade 5
Teaching Associate Lecturer
201
Grade 6
Teaching Lecturer
202
Grade 7
Teaching Senior Lecturer
203
Grade 8
Teaching Professor (Teaching)
204
Professor
Technicians Assistant Technician
9033
Grade 3
Technicians Technician
9034
Grade 4
Technicians Technician
9035
Grade 5
Technicians Technical Manager
9037
Grade 6
Technicians Technical Specialist
9036
Grade 6
Technicians Senior Technical Specialist
9038
Grade 7
Technicians Senior Technical Team Manager
9039
Grade 7
Technicians Departmental Technical Operations Manager
9040
Grade 8
Training Staff Trainer
2912 Provides training for staff and students
Grade 6