University Teaching Committee (UTC) considers and approves a large number of reports, papers and policies. It is essential that all business is presented in a clear and concise manner, avoiding lengthy narratives, providing succinct recommendations and detailing the implications and implementation plans, where appropriate.
Authors should be aware of the audience and understand that a substantial volume of UTC business has to be considered and approved by senior committees e.g. the Senate. All business must be carefully proof read and sent to the UTC secretary by the appropriate meeting deadline.
Papers should be sent to email@example.com
Please see the following page for submisson deadlines
If, for good reasons, you cannot make the deadline for papers, please contact the Secretary of Teaching Committee for advice.
Planning approval by the relevant Faculty Learning and Teaching Group must be obtained prior to submission of a new programme proposal to UTC (to consider the academic case).
A report is usually an update on business provided at regular intervals (termly, annually, biannually or biennially). A report will usually update UTC on developments, work-in-progress and future plans.
A Review of current business would be undertaken on the direction of UTC:
UTC will recommend that a Chair and a Secretary support a Review team. It is essential that the Secretary and the Chair understand the terms of reference, ensure the Review addresses the terms and that the findings of the Review are clearly presented. When the terms of reference cannot be achieved, the report should indicate this and propose a way forward outside of the realm of the Review. An example of when this may occur is where there are resource implications requiring decisions which cannot be made by the members of the Review team.
UTC is responsible for developing, monitoring and implementing University policy relating to teaching and learning. The UTC terms of reference detail where the responsibility for policy is delegated to UTC or subject to Senate approval. Consulting the UTC terms of reference and the UTC Secretary will ensure the recommendations for action of UTC and the senior committee are correct.
Alongside policy documentation, UTC considers and approves guidance documentation. Guidance documents are intended to support the application of policy. Such guidance documents usually undergo the same consideration as a policy document.
When preparing papers and reports consultation with relevant stakeholders is necessary. In planning such consultation, allow sufficient time (especially for meetings such as focus groups where diary clashes can lead to delays), working back from the date at which recommendations need to be presented to UTC. The frequency of working group meetings also needs careful consideration: some may only meet once per term if some work can be conducted by correspondence.
If consultation with a working group or sub-committee is necessary, be aware that:
There are a number of stakeholders who may need to be consulted:
Diverse group membership helps achieve strong dynamics, ensuring full consideration has been given to the relevant equality strands when completing the Equality Impact Assessment.
Download the cover sheet
It is essential that a cover sheet accompanies all papers, reports, policy documents, guidance material and Reviews. The cover sheet is an important part of the business being considered and should provide context for the discussion. It is important that it is concise and provides an instant overview of the content. The executive summary should be brief, the recommendation for action of both UTC and the senior committee (eg the Senate) should be clear, including timescales, and resource implications should be outlined.
Reports, papers, policy, Reviews and guidance documents (hereafter, papers) must be presented to UTC in a clear and structured manner (see: structure of papers).
When writing papers for UTC it is important that the author is clear about:
The report should:
Ensure the paper is succinct, logical, accurate and clear. UTC members have a number of papers to read through and overloading papers with unnecessary content may slow down the process of approval.
Download the template
The paper should have three main parts to it:
The report should follow the standard template.
Where changes to usual business are recommended, a timeline for such implementation should be included within the paper. Authors having consulted with the relevant stakeholders (student representatives, academic departments and support services) will be aware of the appropriate timescales associated with the recommended change. Including an implementation plan of the timeline for change will assist UTC in the decision to approve any recommendations. In some circumstances, an implementation plan will not be necessary, for example rolling out a new set of guiding principles which all departments have to adopt by the following academic year.
When preparing papers which relate to policy additional questions need to be considered:
Papers should be approved by the relevant Chair (e.g. of the working group) before being submitted for circulation to UTC (or by the Chair of UTC in the case of UTC reports to Senate). Significant policy papers from within the Academic Registry should also be forwarded to the Academic Registrar for approval.
For further advice on writing papers please contact the Academic Support Office.
- Professor John Robinson
Pro-Vice-Chancellor for Teaching, Learning and Students
Who to contact
- For all Teaching Committee queries
For academic advice on programme proposals/modifications, contacts must also attend departmental APR meetings.