On behalf of Senate to take final decisions on all cases referred to it under Regulations 2, 5 and 6 and Ordinance 8. This includes regulations on assessment; regulations regarding procedures for students on taught and research programmes; and exemptions from part of a programme of study in the University. The SCC deals with student cases where progression is not as expected, and handles student appeals.
Nineteen members appointed by Senate, at least one of whom should be a member of Senate
*denotes member of Senate
Agendas and minutes
Senior member of Student Services, or deputising senior colleague (at full Committee hearings if required)
The Special Cases Committee deals with all students (taught and research) and all decisions will be taken either by a full meeting of the Committee, a Special Cases hearing (see points 5-8) or a Chair’s action meeting (see point 4).
The procedure for handling student appeals is defined formally by Regulations 2.8 and 6.7 of the University Ordinances and Regulations and by the published Special Cases Committee Appeals Procedures.
A full meeting of the Committee will be considered quorate provided a minimum of three members are present.
The Chair, Deputy Chair, Appeals Chair or Chair's nominee, has discretion to decide on cases, as appropriate, without reference to the full Committee on the understanding that decisions taken by the Chair in discussion with another member of the Committee and reported to the next meeting of the Committee. This is known as a Chair’s action meeting.
A Special Cases hearing is a full meeting of the Committee to which the student is invited, along with the Chair of the Board of Studies or Graduate Schools Board, the student’s supervisor, and/or other members of the University as necessary. The student can be accompanied by a YUSU or GSA representative. The Chair of Special Cases Committee decides who is invited to attend to a hearing.
Special Cases hearings are called at the discretion of the Chair of the Special Cases Committee, or their nominee. A Special Cases hearing will only be held if, in the judgement of the Chair, a hearing is necessary to resolve any issues which cannot be resolved by reference to the submitted documentation (with the exception of the circumstances outlined at point 7 below). As a guide, a hearing is also likely to be called in the following circumstances:
The total accrued leave of absence, or total length of programme extension, for a taught student becomes so lengthy that the student’s likelihood of successfully completing their programme is called into question;
An extension request or leave-of-absence request for a research student exceeds the limits specified in the Policy on Research Degrees.
A hearing will always be held where a student appeals against a recommendation for termination of enrolment on the grounds that the student is academically unsatisfactory, other than where triggered by failure of the programme or failure to progress.
Former members of the Committee are permitted to be part of a panel hearing cases if called upon to do in exceptional circumstances and provided that only one such person takes part in any one hearing.
New members of the Committee are permitted to attend hearings in an observing capacity, in addition to the panel selected to hear the case, in order to become familiar with the hearing process.
Who to contact
- Student Hub
Tel: 01904 324140
- Office hours: Undergraduate Term Time 9am - 5pm (Monday to Friday); All Other Times 10am - 4pm (Monday to Friday)