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University of York

HYMS Joint Senate Committee

Terms of Reference

Terms of Reference

  1. To approve on behalf of the Senates of the Universities, Regulations and appropriate Codes of Practice relating to academic awards for programmes of study offered by HYMS, upon recommendation of the appropriate committee of the Universities, acting jointly
  2. To approve new HYMS programmes and major modifications to existing HYMS programmes
  3. To assure the quality of HYMS programmes and ensure the maintenance of academic standards of such joint awards of the two universities offered through HYMS
  4. To instigate interim programme reviews and periodic reviews in accordance with approved codes of practice
  5. To identify good practice from HYMS and to disseminate this as appropriate within the two universities
  6. To receive, evaluate and provide feedback to HYMS on annual programme reviews which HYMS will conduct
  7. To consider progress and developments in HYMS on the delivery of its programmes and the quality of the student learning experience
  8. To consider changes to the learning, teaching and quality requirements of the two universities in so far as they impact upon HYMS
  9. To receive reports to and from the General Medical Council regarding HYMS
  10. To ensure that teaching, learning and assessment practices promote diversity, inclusivity, and equality of opportunity, with appropriate regard for fitness to practise and fitness to study requirements 
  11. To approve the appointment of internal and external examiners, on the recommendation of the HYMS Board of Studies, in accordance with agreed criteria
  12. To approve appointments to Honorary Clinical Academic status at Professorial level of teachers in HYMS programmes employed in the National Health Service or other institutions external to the Universities, in accordance with agreed criteria
  13. To approve the academic management structures for progression and for awards on the recommendation of the HYMS Board of Studies
  14. To ratify recommendations for the award of Certificates, Diplomas and Degrees
  15. To consider recommendations and reports from the Education Committee and the University Student Experience, Employability and Engagement Committee of the University of Hull and the Teaching Committee of the University of York, relating to programmes offered by HYMS
  16. To create as required a sub-committee to act as Joint Academic Appeals Board for the Hull York Medical School, to hear appeals against decisions of the HYMS Board of Studies in respect of awards, progression, termination, suspension, and other disciplinary sanctions, as laid down in HYMS Code of Practice on Academic and Fitness to Practise Appeals
  17. To create, as required, a sub-committee to hear appeals against decisions of the HYMS Board of Studies taken upon recommendations made by the Fitness to Practise Panel, as laid down in HYMS Code of Practice for Fitness to Practise Medicine
  18. To instruct the Dean of HYMS to instigate any action which may be deemed necessary to maintain and/or enhance the academic quality of any programme of study offered by HYMS
  19. To provide a record of its decisions to the Senates of the Universities

Membership

Membership

  • The Pro-Vice-Chancellors for Teaching and Learning of both universities (one to take the Chair and the other to act as Deputy Chair, alternating every two years) - Tracy Lightfoot (Chair, PVC, York) and Becky Huxley-Binns (Deputy Chair, PVC, Hull)
  • Two representatives appointed by the Senate of the University of Hull (but excluding any member of the HYMS Board of Studies) -  Lesley Morrell (to 2023) and Justin Morris (to 2024)
  • One representative of the University of Hull Education Committee, nominated by its Chair - Helen Fenwick (to 2024) and one representative of the University Student Experience, Employability and Engagement Committee, nominated by its Chair – Chris Wilcox (to 2024) 
  • Two representatives appointed by the Senate of the University of York (but excluding any member of the HYMS Board of Studies) -  Stephen Smith (to 2022) and Caroline Chaffer (to 2024).
  • Two representatives of the University of York Teaching Committee, nominated by its Chair - Barry Lee (to 2022) and Claire Hughes (to 2024)

Student representatives

  • Student Chair, Student Staff Committee, HYMS - Elisha De-Alker
  • President of Education, Hull University Student Union - Peace Igi-Ehon (HUSU) AND
  • The HYMS Students’ Officer, Hull University Student Union - (to be appointed)
  • Any two of the following four with the proviso that for parity one attends from the York University Students Union (YUSU) and one from the Graduate Students’ Association (GSA)
    • The President of YUSU - Patrick O'Donnell
    • The Academic Officer, YUSU - Matt Johnstone
    • The President of GSA - Viviane Yuxin Cao
    • The Vice President (Academic), GSA - Ekansh Kapoor

HYMS staff in an ex officio capacity

  • Dean of HYMS (ex officio) –  Una Macleod
  • Deputy Dean of HYMS (ex officio) -  Matthew Morgan
  • Chair of the Board of Studies (ex officio) -  Peter Bazira
  • Chair, Postgraduate Board, HYMS (ex officio) -  Lina Gega

In attendance:

  • Secretary of the Committee -  Elizabeth Allen, University of York
  • Academic Quality Manager, University of Hull -  Lisa Tees
  • Associate Dean (Teaching, Learning and Students), Faculty of Sciences, University of York - Steve King
  • Dean of the Faculty of Health Sciences, University of Hull - Paul Hagan
  • Chief Operating Officer, HYMS - Claire Vallance 
  • Academic Lead for Programme Quality Assurance, HYMS - Marika Kullberg

 

Meeting Dates

Meeting dates 2021/2022

Until further notice, all meetings will be held virtually as will be directed by the Secretary

  • Wednesday 10th November 2021, 14:00-16:00
  • Thursday 27th January 2022, 14:00-16:00
  • Thursday 28th April 2022, 9.30-11.30
  • Thursday 30th June 2022, 10:00-12:00

Minutes archive

Archive agendas and unreserved minutes

2010/11

2011/12

2012/13

2013/14

2014/15

2015/16

2016/17

2017/18

2018/19

2019/20

 

HYMS Joint Senate Committee
reports to the Senates of the Universities of Hull and York

Who to contact

  • Tracy Lightfoot
    Chair
    University of York
  • Elizabeth Allen
    Quality Support Officer and Secretary
    University of York
    senate-secretary@hyms.ac.uk

Other useful links