Audit and Risk Committee

Terms of Reference

Terms of Reference

1. To review the annual consolidated financial statements of the University to ensure that they comply with all relevant statutory requirements and appropriate accounting conventions.
2. To oversee the University's policy on fraud and irregularities, including being notified of any action taken under that policy, and to be advised of any significant losses.
3. To review, in conjunction with internal audit, the system of internal control. [Note: the consolidated statements include subsidiary and joint venture companies.]
4. To ensure, in conjunction with internal audit, that arrangements are in place to promote economy, efficiency and effectiveness.
5. To consider and approve with internal audit their programme of work, including management's response, and to monitor its effectiveness.
6. To receive internal audit reports and, in conjunction with the University Officers, to monitor progress in implementing the recommendations made and resolving any differences.  The Head of Internal Audit shall have the right to meet the Committee in private.
7. To promote co-ordination between internal audit and the external auditors.
8. To consider and discuss with the external auditors the scope of their audit and subsequently the results thereof.
9. To review with the external auditors the management letters arising from their audit of the University and to discuss with the Director of Finance and other senior University Officers, where appropriate, the work carried out to implement agreed solutions.  The external auditors shall have the right to meet the Committee in private and to seek a special meeting if they think it appropriate.
10. To make recommendations to the Council regarding the appointment, re-appointment and remuneration of both the internal and external auditors, as well as recommendations regarding the provision of any non-audit work by either service.
11. To make an annual report to the Council on the work of the Committee.
12. To keep under review on behalf of the Council the effectiveness of the University's approach to risk management,to receive regular reports and a series of presentations on the management of the University's significant risks and to forward to the Council reports of the Committee's consideration of issues relating to risk management and internal controls.
13. To keep under review on behalf of the Council the effectiveness of the University's approach to control and governance arrangements, and in particular to review the external auditors' management letter, the internal auditors' annual report, and management responses.
14. To monitor annually the performance and effectiveness of external and internal auditors, including any matters affecting their objectivity.
15. To receive any relevant reports from the National Audit Office, HEFCE and other organisations.
16. In the event of the merger or dissolution of the institution, to ensure that the necessary actions are completed, including arranging for a final set of financial statements to be completed and signed.
17. To report on the adequacy and effectiveness of the University's arrangements for the management and quality assurance of data submitted to HESA, SLC, OfS and other bodies.

Membership

Constituency and Membership for 2019/2020

Five lay persons not directly concerned with the financial management of the University, of whom at least three shall be members of Council, but excluding the Chair of Council.  

• Mr Richard Sommers (until July 2020) (Chair)
• Professor John Loughhead (until Oct 2021)
• Mrs Amanda Nevill (until Oct 2021)
• Mr Owen Trotter 
• Vacancy

In attendance

• Ms Jo Horsburgh (Registrar and Secretary)
• Professor Saul Tendler (Deputy Vice-Chancellor & Provost)
• Mr Jeremy Lindley (Finance Director)
• Ms Angela Helvin (Risk Manager)
• Ms Karen Finlayson (PwC partner)

Meeting Dates

Meeting dates 2019/2020

• Friday 27 September 2019 at 09:15 in H/G09
• Friday 25 October 2019 (joint with Finance Committee) at 09:15 in H/G21
• Friday 21 February 2020 at 09:15 in H/G09
• Friday 15 May 2020 at 09:15 in H/G09 

Meeting dates 2020/2021

• Friday 25 September 2020 at 09:15 in H/G09
• Friday 23 October 2020 (joint with Finance Committee) at 09:15 in H/G21
• Wednesday 3 March 2021 at 14:30 in H/G09
• Wednesday 26 May 2021 at 14:30 in H/G09