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Online election of members to the Senate

As in previous years, the Senate election will be conducted by means of the online voting system developed by IT Services.

Information for ART staff on permanent contracts

There are six places on Senate for academic, research and teaching (ART) staff on permanent contracts to be filled by election, divided as follows (in order to achieve equal balance across faculties as required by the 2017 Senate Effectiveness Review):

  • the three individuals scoring the highest number of votes from the Faculty of Sciences
  • the two individuals scoring the highest number of votes from the Faculty of Social Sciences
  • the one individual scoring the highest number of votes from the Faculty of Arts and Humanities

 Timescale

The first email sent from the system (announcing the election and inviting nominations Senate Election Nomination Form 2019 (MS Word , 20kb)) will be sent in the week commencing Monday 15 April 2019.  Once the nomination period has closed at midday on Friday 17 May, eligible staff will then be sent a second email during the week commencing Monday 20 May directing them to the online candidate list and inviting them to cast their vote electronically. The election period during which staff may vote will last four weeks, closing on Friday 14 June 2019. The result will be announced in the week commencing Monday 17 June 2019.

The six persons with the highest number of votes, split by Faculty as above, will serve for three years from 1 August 2019.

Information for ART staff on limited-term contracts

There are three places on Senate for academic, research and teaching (ART) staff on limited-term contracts to be filled by election.  Eligible staff will receive an email inviting them to submit nominations.  If the nominations exceed the number of vacancies, an online election will be held. 

The three persons elected will serve for two years from 1 August 2019.  

Confidentiality

In order to reassure colleagues about the confidentiality of e-voting, it should be noted that:

  • the online system conducts a data audit which records whether a given username has voted or not (so that an automatically generated reminder email can be sent to those who are yet to vote);
  • the system does NOT capture information regarding the candidate selected by individual voters but it does automatically count the votes submitted for each candidate - i.e. it is still a secret ballot conducted on a ‘first past the post’ basis.

Election dates: 2019

ART staff on
permanent contracts

  • w/c Monday 15 April: email announcing election and inviting nominations
  • Friday 17 May: deadline for nominations
  • w/c Monday 20 May: email invitation to vote
  • Friday 14 June: deadline for voting
  • w/c Monday 17 June: results announced

 

 

ART staff on
limited-term contracts

  • w/c Monday 15 April: email announcing election and inviting nominations
  • Friday 17 May: deadline for nominations
  • w/c Monday 20 May: email invitation to vote (if an election is required)
  • Friday 14 June: deadline for voting
  • w/c Monday 17 June: results announced