SITS jargon buster

A glossary of SITS-related acronyms and jargon

Term	What it means
ACD	Application Clearance and Decision Entry Admissions records, one per application
ATR	Applicant Transfer The process by which an unconditional applicant becomes a current student. Running this creates SCJ, SPR and SCE records. It also attaches compulsory modules to students
AUH	Audit Records activity of changes in SITS by field and user
AWD	Award A table of all awards available at the University
Batch Job	Refers to any job scheduled as a batch, such as standard letters run using BSL, or the ATR process, etc.
BPC	Batch Program Control Shows what batch jobs ran, or are scheduled to run
BSL	Batch Standard Letters A way of scheduling an SRL letter to run for a defined group of students at a particular time and date
CAPS	Course Application Supervisor Access Shows the same admissions records as ACD, but allows more details to be changed and is a bit less user-friendly
CBO	Course Block Occurrence A single intake onto a particular course by academic year
CER	Certificate A record of all Degree Certificates issued
CON	Container A group of related options in e:Vision
COP	Container Option A clickable link on the main e:Vision screen, often running a DMV, TKT Task or SRL
CRS	Course Record Used to describe Board of Studies. Each CRS may contain several similar ROU (routes) which are individual programmes offered by the University.
Diet	A collection of compulsory and optional modules for a particular programme of study (refers to modular/ taught courses only)
DMV	Data Maintenance Vista A tool for allowing data in the SITS database to be viewed and edited directly in e:Vision
DOC	Document Manager A way of storing scanned images, PDFs or other types of document in SITS
DPT	Department A list of academic departments in the University
DRR	Document Related Record Associates a document uploaded to DOC with a student record
DTY	Document Type Categories that DOC records can be put into
e:Vision	The SITS web portal, used by students and staff
ETLA	Extended TLA A longer version of a TLA
FNA	Fund Application Shows who has applied for scholarships in Fund Manager
FNB	Fund Bid Links FNA applicant to the FND scholarship they have applied for
FND	Fund A scholarship, bursary or other financial award to a student
Fund Manager	A component in SITS for managing awarding of bursaries and scholarships
GSL	Generated Standard Letters Shows all letters generated for a student if archived
IPO	Institution Published Programme Occurrence A single start date for an IPP published programme. They are only shown on the web-site if both the In Use and Published boxes are ticked
IPP	Institution Published Programmes Programmes which are available for online application. Currently OPAS and LFA courses.
IPPN	Institution Published Programme Narrative Used to store web address and extra text to show on the programme listing for OPAS programmes
IPQ	IPP Question A question on the online IPP application form
IPR	IPP Registration An online application which is either complete or in-progress
IPRQ	IPR Question Responses A single answer to an IPQ question
IPU	IPP User A temporary user account that can be used by non-members of the university to submit an online application
MAL	Master Access Log Records who logged in to e:Vision, when and from which computer
MAV	Module Availability Shows which modules are running when
MCR	MAS Admissions Course Programmes that can be applied to, either online or on paper. Each route will usually have an MCR record.
MHD	Message Header A record that someone has used a TKT task in e:Vision
MOD	Module record A record of all modules set up within SITS
MST	Master Record A record that uniquely identifies one individual, be they student, staff, or something else
MTK	Message Task The answers an e:Vision user has supplied to a single TTE step of a task
MUA	Master User Access Controls whether someone can log in to e:Vision
OPAS	Online Postgraduate Application System York's name for postgraduate applications made via IPP, and processed by departments in e:Vision
PAMS	The system used by the Accommodation Office for allocating rooms to students
POD	Program Option Definition A way of putting a search form in e:Vision
POP	Program Option Parameters A field on a POP search form in e:Vision
Progression	The process of moving a student into the next academic year of their programme
PRS	Personnel A current or former member of staff
RAT	Reverse Applicant Transfer Undoes the changes made by the ATR process (ie, reverts a current student to being an applicant again)
ROU	Route A programme of study that leads to a particular qualification in a particular subject
RSH	Research Management A suite of tools for tracking the progress of research students
SAT	Student Assessment Table Shows all assessment component results for a student by module and academic year
SAW	Student Award A record of all awards processed by the University
SCC	Student Clearance Check A condition that needs to be met before an application can become unconditional
SCE	Student Course Enrolment Shows whether a student has enrolled on a programme for the current academic year
SCJ	Student Course Join Shows when a student started a particular programme of study
SCN	Student Candidate Number Student Exam numbers
SITS	Strategic Information Technology Systems The student record system used by the University of York and many other UK institutions. The term can also refer to the SITS:Vision software used to access this record system
SLP	Standard Letter Parameters Chunks of text or logic that can be shared between several SRLs, to save having to copy-and-paste
SMO	Student Module Taking Shows all modules being undertaken by a student by academic year
SMR	Student Module Result Shows all module results for a student by academic year
SPR	Student Programme Route Shows which ROU a student is on, and what award they are studying towards
SRL	Standard Reports and Letters Printed letters, emails and pages that can be displayed in e:Vision
STU	Student Details Basic details about a student
STUS	Full Student Details Full details about a student. Includes everything on STU, and other fields besides
Task	Another name for a TKT
TKT	Task Type A way of gathering data from staff and students by leading them through a series of steps in e:Vision, each of which can use data from a different table in SITS. Much more flexible than a DMV Vista, but also more complicated to set up and maintain.
TLA	Three-letter acronym SITS has an awful lot of these, plus a fair number of ETLAs
TRAN	Transfer Options Converts an IPR application into a CAP record, either matching with an existing STU record, or creating a new one
TTE	Task Type Element A single step in a TKT task in e:Vision
TTQ	Task Type Element Question A single question in a TTE step in a TKT task in e:Vision
TEC	Task Element Condition A condition that decides which TTE step somebody completing a task should be sent to next
UAL	User Access Log Records who logged in to SITS client, and when
USR	User Controls which members of staff have access to SITS client, and to which screens
UDD	User Defined Validation Detail One value for a UDV
UDF	User Defined Field Each table in the SITS database has 20 'spare' fields called UDFs that can be used by an institution for any purpose
UDV	User Defined Validation A set of possible values for a UDF field. Can also be used like XON to associate one set of values with another (for example college name with college code). Each UDV has several UDDs which contain the individual values.
VCR	Visa CAS Request A request for a CAS number made by a student who requires a Tier 4 visa to study in the UK
Vista	Another name for a DMV
XON	Exchange Old and New A look-up table that allows you to replace one value with another. Most commonly used to correctly capitalise names, using &X[NAME] in an SRL.
XPC	Export/Import Utilities A tool for importing and exporting records to and from the SITS database. Useful for copying developments done in the TEST and TRAIN systems into LIVE.
XPU	Export Utilities A more flexible, but less user-friendly way of exporting records from SITS. Records exported with XPU can be imported with XPC as normal.
XVCR	Visa CAS Data Exchange A program for generating VCR records