Finance Services and Key Contacts

Cash & Fees Offices

Contact

Manager

Cash Office

Functions

  • Receive, record and bank all cash and "cash equivalents"
    Issue of LEA cheques
    Payment of petty cash
    Operate counter service
  • Collection of tuition and residence fees

Fees Office

Functions

  • Raising of all University invoices and associated debt collection and administration
  • Operate a counter service for enquiries

Accounts Payable

Contact

  • Accounts Payable
    Market Square
    accounts-payable@york.ac.uk
    Tel: 01904 322103
    Fax: 01904 322124

Manager

Functions

  • Payment of all invoices for goods & services received by the University
  • Payment of authorised claims for expenses
  • Input onto finance system of nominal ledger journals
  • Input onto finance system of goods demand and charge notes & catering

Payroll Office

Contact

  • Payroll Office
    Market Square
    Tel: 01904 322115
    Fax: 01904 324412

Manager

Functions

  • Payment of payrolls and salaries
  • Administration of PAYE, Give As You Earn, National Insurance
  • Provide advice to staff

Procurement

Contact

  • Procurement Office
    Helix House

Manager

Functions

  • Purchasing
  • Tenders and quotations
  • Contracts
  • Advice and support on any procurement matters
  • Equipment disposals
  • Advice on sustainable procurement

Research Grants and Contracts Office

Contacts

The Research Grants & Contracts Office is now part of Research and Enterprise, please see Research web pages

Finance Systems

Contacts

Systems Accountant

The Finance Systems Office is now part of IT Services (Enterprise Systems) within Information Services.

Functions

  • Agresso support
  • SAM support
  • pFACT support
  • BACS support
  • Peladon support
  • Finance IT support
  • Online Store support for Product Catalogue
  • Students online payments
  • Links to Financial Systems

Financial Accounting

Contact

Manager

Functions

  • Financial accounting
  • Financial regulations, compliance, debtors, creditors, cash, annual accounts
  • Risk management, audits
  • Accounting journals

Management Accounting

Contact

  • Management Accountants
    Heslington Hall

Managers

Functions

 

VAT and Companies Office

Contact

  • VAT and Companies Office
    Innovation Centre
    Fax: 01904 435173

Manager

Functions

  • Preparation of VAT returns for the University and some of its subsidiary companies
  • Provision of VAT advice to departments
  • Maintenance of statutory records of subsidiary companies including company secretarial duties, accounting and preparation of annual accounts
  • Administration of Pension Fund including preparation of annual accounts

 

Director of Finance's Office

Who to contact

Please try to direct your enquiries to the appropriate individual or section based on their list of functions.

If you are unsure of who to contact, get in touch with us: