It can take up to two working days to confirm a room booking, so make sure to submit your request in good time. You will need to connect to a VPN if you are not connected to the university network.
When you book a room on campus, you agree to the Room Bookings Terms and Conditions. Please make sure you read through this document before using a room so that you understand your responsibilities. Failure to adhere to these terms and conditions may result in the withdrawal of your booking rights.
If you are not sure which room to book or need more information on the rooms available around campus, see teaching room information for more details about specific rooms. If you have a more complicated room request and would like to get in touch with us please ring extension number 4500 or email email@example.com.
If you would like to book a college room (such as a JCR) please contact the college directly. Additionally, some departments may require that certain rooms are booked directly through the departmental administrator.
You can book individual and group study spaces in the library through the library website. If you do not want to book a space, you can also use any of the other study spaces around campus. During busy times, there are also a number of pop-up study spaces available in various places around campus.
If you are a Theatre, Film and Television student looking to book space within your department please use:
University Societies can make room bookings for the purpose of the normal activities of their society. A University teaching room is not a suitable location for a social event. Please contact the colleges to book their social spaces. Please also see the section on ‘Events’ below.
A University teaching room is not a suitable location for a social event. Please contact the colleges to book their social spaces.
For certain events, you will need to complete an Events Management Form alongside going through the normal booking process. This is necessary if your event:
For help with booking spaces and managing events, have a look at the YUSU Resources Hub.
If you are planning an event that isn’t related to teaching, research or other University business please book your space through York Conferences. They can also provide accommodation on campus for visitors.
University learning spaces are there for you to use. However, to help you get the most out of the space and ensure others can too - please read the following advice.
If you have any problems whilst you are in a room, please ring extension number 4500.
Health and safety
If there is an accident or sudden illness, contact Security on internal extension 3333. After the session, you will need to complete a University Accident/Injury report through the Health and Safety web pages.
Unless you have made prior arrangement, you will only be able to use the telephone in the room for internal numbers and emergencies. If you would like to arrange to make an external call from a room on campus, please contact Unified Communications a least a week before the session.
Before leaving the room, make sure it is ready for the next person to use by:
When you book a room on campus, you agree to the Room Bookings Terms and Conditions (PDF , 261kb). Please make sure you read through this document before using a room so that you understand your responsibilities. Failure to adhere to these terms and conditions may result in the withdrawal of your booking rights.