Our covered external spaces are an extra addition to campus, offering additional covid safe spaces for a variety of uses.

The spaces are versatile and suitable for teaching and group work as well as being ideal for small study groups, social gatherings and events. The waterproof and UV protecting fabric is stronger than a temporary marquee providing protection from the elements, while the open sides and increased airflow allows users to bring the benefits of being outdoors into more of their activities. 

How to book your space

Spaces are available for booking through the Facilities Helpdesk web portal, under the option “Book a room”. You can search for them easily by selecting “outdoor space” in the category field.

Book via Facilities Helpdesk

If you have any questions, email: roombookings@york.ac.uk.

FAQs

Students and staff can book the outdoor spaces from 8am until 10pm.

You should book at least two working days before you need the space.

All spaces are equipped with high quality WiFi via eduroam.

The furniture is arranged to provide enhanced distancing of 3m between groups and can be safely used in line with current government guidelines. In some of the areas it can also be removed completely to provide a wide open space.

The areas have been designed to be accessible to all students and staff with space for wheelchair users and suitable furniture in place.

Like most of our bookable spaces, we have a few principles users need to follow to ensure that we can all get the most from them:

  • Tidy up after yourself and take any rubbish away with you
  • Keep the furniture as it was configured when you arrive
  • Avoid making excessive noise
  • “Noisy” events, such as those using PA systems or raised voices, are not permitted before 5pm Monday to Friday
  • Do not exceed the capacity of the space or table
  • Keep exit routes clear
  • Report any issues so we can fix them
  • Keep your personal belongings safe and with you
  • Don’t feed the wildlife!
  • Complete an Event Management Form if your event needs one
  • The spaces are not licensed and the sale of alcohol is not allowed

If the space is abused, damaged or needs additional cleaning you may be charged or prevented from making any bookings in future.

Additional details are available in the University room bookings terms of reference.

Term time

Piazza and Academic Square spaces will be booked in an order that gives preference to teaching and central university events. These will be made in the order of:

  1. Timetabled teaching and key university events, such as Graduation or Festival of Ideas.
  2. YUSU student society bookings
  3. Available for staff and students on a first-come, first-served basis

James and Constantine will be booked in an order that gives preference to social gatherings and informal study:

  1. Constantine College can make bookings in the Constantine space for up to two days per week.
  2. YUSU student society bookings
  3. Available for staff and students on a first-come, first-served basis

All spaces - vacation period

After a period for timetabled activities to be booked in Piazza and Academic Square, all space will be available for staff and students on a first-come, first-served basis.

James and Constantine spaces will be available for staff and students on a first-come, first-served basis.

Locations

James College/Psychology

Location: Campus West, car park outside James College/Psychology
Bookable as: Whole venue or individual tables for 6 people
Booking types: any activity, student/society focused
Nearest public toilets: Roger Kirk Centre
Nearest catering outlet: Roger Kirk Centre
Building code: J/0S1

Academic Square

Location: Campus East, outside TFTI building
Bookable as: Whole venue only
Booking types: timetabled teaching, followed by YUSU societies, followed by general bookings
Bookings taken from: June/July tbc
Nearest public toilets: Ron Cooke Hub
Nearest catering outlet: Ron Cooke Hub
Building code: RCH/0S1

Constantine College

Location: Campus East, outside Constantine centre building
Bookable as: whole venue only
Booking types: any activity, student/society focused
Bookings taken from: June/July tbc
Nearest public toilets: Constantine College
Nearest catering outlet: Langwith College
Building code: COHE/0S1

Piazza (temporary until December 2021)

Location: Campus East, outside Piazza building
Bookable as: Whole venue only
Booking types: timetabled teaching, followed by YUSU societies, followed by general bookings.
Nearest public toilets: Piazza
Nearest catering outlet: Piazza
Building code: MQ/G/001X