Starting a job at YCL

If you've been offered a job at YCL but haven't started yet there will be a few things you need to know.

What to expect from your first day -

For many roles, your first day will focus on getting you settled in your new position. You will be introduced to different members of your new team, have a chat with your new manager about what to expect from your new role, undertake the company induction process and complete any mandatory forms. 

What to expect from your first week -

During your first week you will normally get to know your new team a bit better, understand who is responsible for what and what different teams do. This might be explained to you, or you may have an induction period with these team members or departments.

You will get to know your workplaces, including the standard procedures involving health and safety, security and evacuation. Your manager should start working through your induction checklist with you to cover these and other useful things. 

Your manager/supervisor will arrange the necessary parking permit and staff pass for you. 

If applicable for your role, you will be issued with an IT log on. 

You will need to pick up your staff card - which acts as a key and identity card. You can collect yours from the Information Centre at Market Square. You will need to take your passport or another form of ID. Be ready to have your photo taken!

How to find us -

The University Campus is easily accessible by bus, bike, foot or car. We've got a handy section on our website with information on where our office is, and a link to the interactive map of the campus, which you can find here

In the meantime, you may find it useful to read the YCL Staff Handbook (PDF , 325kb) to get to know YCL. 

We want to make sure things go as smoothly as possible for you - please ask your line manager or call the HR Department on 8397/8413 ycl-hradmin@york.ac.uk if you need help with anything.

Right to work in the UK

We ask all new starters to provide evidence of your right to work in the UK. 

You must bring documents showing your right to work in the UK before you start work at YCL. Failure to do this will result in a delay to your start date. 

What documents do I need?

For most people, their passport will be the easiest way to confirm your right to work. 

EU, EEA or Swiss nationals - Bring your passport or national identity card. It doesn't matter if your document has expired as long as we can identify you from it. 

Non-EU nationals - Bring your current passport, plus your current Biometric Residence permit. If you don't have a Biometric Residence Permit, your passport should contain a visa confirming that you have permission to work in the UK. 

If you have changed your name since your passport or ID card was issued, bring documentation (e.g a marriage or divorce certificate) to support this. 

What if I don't have a passport?

There are other documents you can use to show your permission to work. Please contact the HR team for clarification which documents will be accepted. 

All your documents must be original. We cannot accept copies. 

Where should I bring my documents? 

Bring your documents to Human Resources at Helix House. We are open from 9:00am to 4:30pm, Monday to Friday. We will make copies of your documents and return them to you immediately.

We need to see you and your documents together: it's not possible to send your documents in or have someone else bring them in for you.

If you do not bring these documents prior to your first day you will be unable to commence employment.

I'm not sure I currently have the right to work in the UK

Use the government's online tool to check if you have the right to work

DBS Check

An enhanced DBS check is required for certain roles within YCL, this can be determined within the offered job letter issued by the HR department. 

The job offer, for whom are required to have a DBS, will be subject to obtaining a Disclosure & Barring Service ("DBS") Enhanced certificate, which will be required to obtain before taking up this position with the company. If the employee is not able to complete the application in advance (e.g if you are currently living some distance from York) the employee must gain the approval of the new line manager that they will have sufficient supervision in cases where you are in contact with children or vulnerable adults, until you have obtained a suitable DBS certificate. 

The employee should complete and sign the DBS application form at the HR Office, Helix House. You should email ycl-hradmin@york.ac.uk or call 01904 328413 to book an appointment with the HR Department. An HR Representative will counter-sign the form before sending the application to the DBS Office. Please note that YCL will cover the costs of this application.

Please attend with your passport plus any other forms of identity and residency proof as detailed in the DBS guidance notes. Please note printed identity documents from a website can not be accepted. 

Health Questionnaire

Our offer of employment is subject to clearance from our Occupational Health Advisor. You should complete the occupational health questionnaire enclosed with your offer of appointment letter and return as soon as possible in the envelope provided.  

Other Employment Checks

We need satisfactory references to confirm your appointment. If we haven't already done so, we will now contact your referees.

Your appointment may also be subject to other conditions - please check your appointment letter for details.

Start Date

Your appointment letter will normally mention your start date, including the time and where to come on your first day. If your start date isn't confirmed, or if you've asked for a different date, we will contact you as soon as possible to arrange this. 

What to bring on your first day

Prior to your first day you will need to bring your ID - either passport or drivers license. Failure to do this will result in your start date being delayed.

If you are required to wear a uniform or adhere to a dress code your line manger will be in contact prior to your first day.

Once received from your previous employer please forward your P45 to the HR Team at Helix House, or email it to ycl-hradmin@york.ac.uk.

Getting Here

Full details and directions can be found on our 'How to Find Us' page here

If you plan to drive during your first week at YCL we recommend that you plan to park in one of the pay and display car parks whilst your parking permit is processed. You will need to bring change to pay for the parking. Further details of all available car parks are available on our 'How to Find Us' page. 

Getting Paid

Pay day is the last working day of each month - see this link for a list of pay days for the rest of the year. 

You will get a paper payslip in the internal mail or you can view your payslip using E-viewer.

If you have any queries about your pay - call extension 8397/8913 or email ycl-hradmin@york.ac.uk.