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Withdrawing a programme

The withdrawal of an existing programme of study requires the approval of the University Teaching Committee (UTC), acting on behalf of Senate.

When considering the timing of the withdrawal of the programme, a department should take into consideration the publicity that is available about the programme, for example entry in the prospectus. A department should not attempt to withdraw a programme from a particular year once the application cycle for that year has commenced.

If a department wishes to withdraw a programme of study, it should prepare a brief written report (approximately one side of A4), outlining the reasons for the proposed withdrawal and commenting on any resource implications. The report should also include details of the number of students on the programme in each of the last five years. One copy of the report should be sent to the Academic Support Office (aso@york.ac.uk) and one copy to the Assistant Registrar (Planning and Management Information) (John Busby, ext 4048, john.busby@york.ac.uk).

The Academic Support Office will confirm, with the Planning Office, that Planning Committee (or its Chair and Secretary, acting on behalf of the Committee) has approved the proposal.

Where the proposed withdrawal is straightforward and, in the case of joint degree programmes, provided that all contributing departments assent, the Chair of UTC will normally approve the proposal on behalf of UTC (notification by email).

The same procedure should apply when departments wish to withdraw a programme on a temporary basis.

Exceptions

Where the proposed withdrawal is not straightforward and, in particular, in cases involving joint degree programmes where not all contributing departments assent, the proposal will normally be considered at a meeting of UTC.

The department and various administrative offices will be notified via email (if Chair's action) or via the University Teaching Committee minutes.

Who to contact

Cathy Moore
Academic Support Office
cathy.moore@york.ac.uk
01904 323849