Membership

University of York students

All students are automatically registered with the Library when you complete your registration through evision. You will be told where to collect your University card when you arrive at the University, and this is what you will use to borrow items from the Library.

Continuations and extensions: Research students

PhD and MPhil students who continue to study beyond their period of normal registration may register for a further year if required to complete thesis writing up. The University Finance Office will invoice you for the continuation fee which covers access to computing and library borrowing facilities. Your library membership will continue seamlessly but you will need to renew any books you have on loan towards the end of September. For information on access to inter-library loans see who can use ILDS and what are the charges.

Extensions: Masters students

If you are a Masters student on an extension for more than a month you will need to pay us a fee for Library services. You can choose to pay for a year or a term (which includes the following vacation, e.g. the Autumn term fee also covers the Christmas vacation). Please ask at Lending Services for more information.

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University of York staff

All full or part-time members of staff who are employed directly by the University are entitled to full staff membership of the Library and all IT Services facilities.

Emeritus Professors, Honorary research fellows and visiting professors who have been approved by Senate are also entitled to full staff membership.

To receive a Library Card you should register at the JB Morrell Library Lending Services desk.

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Associate staff

If you are in one of the following groups you can join the Library as an Associate member.

Retired staff and lay members of Court and Council can join at JB Morrell Library Lending Services desk.

All others need to ask their departmental People Database Officer to register them on the University People Database. You can then request a Library card at JB Morrell Library Lending Services.

  • Teaching staff who are contracted by departments to teach short-term on core courses
  • Researchers who are employed directly to work for departments but who are not members of staff of the University
  • Members of University subsidiary companies (YES, CBAMS and YHEC)
  • HYMS honorary lecturers
  • Honorary fellows and visiting professors and fellows not endorsed by Senate
  • Postdoctoral research fellows
  • Centre for Lifelong Learning and Centre for English Language Teaching (CELT) tutors

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Campus companies: individual members of staff

If you are from an Acampus@ company or a company at the Innovations Centre you can pay an individual external fee to join as an External member. You can register at JB Morrell Library Lending Services with proof of membership of a relevant company. Inter-library loans are charged at the external rate.

If you are a York graduate you can join the Library as an External member for a reduced fee.

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York graduates

If you are a York graduate you can join the Library as an external member for a reduced fee. This entitles you to borrow printed material but does not give access to electronic resources as graduates are not covered by our licences.

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Staff and students from UK higher education institutions

Staff and students from UK higher education institutions which are members of the SCONUL Access cooperative scheme may be able to join this Library for free on production of their SCONUL Access card and home University card.

Check with your home library to find out about your local arrangements for joining other libraries and to get a card.

SCONUL Access: staff and research students; masters students; part-time, distance learning and placement students.

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Students of York St John University (External members)

Staff and students (except full time undergraduates) can apply to the Fountains Learning Centre for a SCONUL Access card which will allow you to borrow. If you are studying for a special project in your final undergraduate year you can apply to the Fountains Learning Centre for a letter to bring to the JB Morrell Library for borrowing membership for the duration of the project.

Anyone can use the JB Morrell Library, Raymond Burton Library and King's Manor Library for reference.

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Other visitors (External members)

Any member of the public can use the JB Morrell Library, Raymond Burton Library and King's Manor Library for reference only. However to access the library between the hours of 10pm and 8am you will need to be a registered member of the library.

If you fall within one of the groups below you can join as an External member on payment of a fee which will allow you to borrow from the libraries, but does not give access to electronic resources unless you are entitled to a University username and password.

Please note: External members and other visitors can access most of our electronic resources free of charge on the library premises, as long as they are used for educational purposes. Further information.

If you are a York graduate you can join the Library as an External member for a reduced fee.

  • Visitors who have an informal arrangement to visit a department or centre, for example if you are invited to work on an informal basis within a department or with an individual member of staff or you are a personal research assistant.
  • Casual teaching staff.
  • Staff working for Strategic Health Authorities, NHS Trusts, Primary Care Trusts or NHS Direct with proof of employment.
  • Postgraduates from universities not included in the UK SCONUL Access scheme.
  • Other bona fide researchers, including other health workers, should apply via email to Jackie Knowles, Customer Services Manager. You must demonstrate a particular need and include the reasons for needing borrowing facilities (you can use the Library free for reference use) and the length of time you need borrowing facilities.

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Membership fees (2011/2012)

VAT is normally payable.

If you are a postgraduate student registered with an HE institution not covered by SCONUL Access you do not need to pay VAT. You should bring a letter confirming which course you are studying. Your membership here will end when your home university registration ends, if that is earlier than your 6 or 12 months membership.

Membership 12 months 6 months Term & following vacation
External members £103.20 (incl VAT)
£86.00 + VAT		 £55.20 (incl VAT)
£46.00 + VAT		  
York graduates £73.20 (incl VAT)
£61.00 + VAT		 £37.20 (incl VAT)
£31.00 + VAT		  
Masters students on an extension £61.00 (no VAT payable) N/A £23 (no VAT payable)

How to pay fines and charges.