Protected documents
Some of our MS Word forms are protected documents. Should you want to remove this protection follow these steps:
- Word 2003: In the Tools menu, choose Unprotect document
- Word 2007: On the Review tab, in the Protect group, click Unprotect document
No password is needed to unprotect these documents.
HR Forms
You can access all the forms and template documents maintained by Human Resources from this page.
- Casual Staff
- Contract changes
- Fixed-Term Contracts
- Leave & Flexible working
- Leavers
- Maternity & Maternity Support Leave
- Personal Details
- Performance Review
- Probation
- Promotion
- Recruitment and induction
- Role Evaluation & Review
- Sickness absence
- Temporary Responsibility Allowances
- Temp Pool
Casual Staff
Please read our guidance on temporary and casual workers before engaging individuals.
- Employment status questionnaire [MS Word]
- Fees and timesheet claim form [pdf]
- Individual details form [pdf]
- Offer of engagement template [MS Word]
- Statement of engagement template [MS Word]
Contract Changes
Fixed-Term Contracts
- Information for staff on the expiry of a fixed-term contract [MS Word]
- Template FTC Letters - [MS Word]
- FTC Expiry – consultation meeting pro forma [MS Word]
See Manager Guidance: Fixed Term Contracts for information about these forms.
Job evaluation, grading and promotion
- Job description and person specification template [MS Word]
- Role evaluation request forms
- Role evaluation questionnaire [PDF]
See Manager guidance: Role evaluation and review for information about these forms.
Leave & Flexible Working
- Flexible working request form [MS Word]
- Flexible working review form [MS Word]
- Career break application form [MS Word]
- Career break extension form [MS Word]
- Parental leave application form [MS Word]
Leavers
Maternity & Maternity Support Leave
- Maternity leave application form [MS Word]
- Maternity return to work notification form [MS Word]
- Maternity risk assessment form [MS Word]
- Maternity support leave application (SC3) [PDF]
Personal Details
Performance Review
Probation
- Probation review form [MS Word] (Support Staff inc. Research only and Teaching only Staff)
Promotion
- Academic, research and teaching promotions: factual and confidential report forms for completion by HoDs
- Professorial pay review: HoDs report form [MS Word]
- Professorial pay review: covering application form [MS Word]
- Equal opportunities monitoring form for promotion purposes [MS Word]
Recruitment & Induction
See Manager Guidance: Recruitment for information about these forms.
The vacancy
- Job description and person specification template [doc]
- Vacancy request form [docx]
- Vacancy request form - professorial and senior management posts [doc]
Shortlisting
Interviewing
Appointing
- Offer of appointment form [doc]
- Named researcher/direct appointment form [doc]
- Telephone reference form [pdf]
Candidate expenses
- Interview expenses form [pdf]
- Relocation expenses form [pdf]
- Tier 1 Work Permission refund application form [docx]
Induction
Rewards Extra
- Lifestyle change notification form [PDF]
- Offline Benefits Selection form [pdf]
- Pensions Extra opt-out form (University of York Pension scheme) [PDF]
- Pensions Extra opt-out form (Universities Superannuation Scheme) [PDF]
Sickness Absence
- Self-certification form [PDF]
- Sickness absence form (including return to work) [MS Word]
- Absence report for Payroll [MS Word]
- Form to report confirmed or suspected case of swine flu
Temporary Responsibility Allowances
Temp Pool
Human Resources, University of York
Heslington, York YO10 5DD
Tel: +44 1904 324835 Fax: +44 1904 324837
Email: hr-enquiries@york.ac.uk
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