Regulation 8: Enrolment, residence and payment of fees

8.1 Enrolment

(a) All students are required to enrol at the start of each academic year of their programme of study and following any period of suspension of studies. Full-time students who fail to enrol by 5.00 p.m. on the first Friday of the session and who are unable to present satisfactory evidence of inability to do so have to pay a late enrolment fee.

(b) For certain professional courses, students are required to provide details of their medical history before enrolling with the University.

8.2 Accommodation

(a) Stability is necessary to protect the University against financial loss if rooms are left unoccupied, and to avoid difficulties for the University Accommodation Officer in finding and retaining outside accommodation for students. The following regulations are designed to manage the accommodation situation while providing for compromise where special circumstances exist, and in order to avoid undue hardship for students. All students are required to tell the University where they propose to live and to ensure that any change of address is updated on their University record (using https://evision.co.uk) in a timely manner.

(b) Any reference to a Provost in these regulations means also any person to whom the Provost has delegated authority (e.g. College Administrator).

(c) Students who accept accommodation under a University Tenancy Agreement are bound by its terms, which set out the length of the agreement and the grounds on which it can be ended.

(d) Students wishing to be considered for accommodation for a period beyond that stated in their University accommodation agreement will be required to submit a new application.

(e) Students required to leave their programme of study, who withdraw from their programme or who suspend their studies will be required to vacate their University accommodation.

(f) Students who need to vacate their accommodation early due to special circumstances should refer to the procedures available from the Accommodation Office.

(g) A resident student may be suspended from the University for disciplinary or other good reasons. The occupancy may thereby be ended, the student having the right to a refund of the fee paid in respect of the unexpired part of the occupancy.

8.3 Payment of Fees

a. Tuition fees

Tuition fees comprise enrolment, tuition, initial examination and graduation. Tuition fees are due in advance at the beginning of each session. Details regarding methods of payment are included in the enrolment documentation for each year.

b. Accommodation fees and charges

Accommodation fees and charges are due in accordance with the University Tenancy Agreement. Details regarding methods of payment of fees are included in documentation provided at enrolment and in information on the Fees office website. Failure to pay accommodation fees may result in termination of the University Tenancy Agreement which, for the avoidance of doubt, shall not of itself be an exclusion from the University.

c. Other accounts

Other accounts invoiced which cover miscellaneous items are due in accordance with the terms identified on the invoice.

d. All fees/accounts

Any student whose financial circumstances prevent payment in accordance with the above, together with the payment methods detailed in the enrolment documentation each year, must contact the Fees Office as soon as possible for advice e.g. those students funded monthly.

Failure to pay fees and other accounts or to make a satisfactory arrangement to pay or to give a satisfactory explanation for non-payment to the Fees Office may result in the case being reported to the Deputy Vice-Chancellor who, acting on behalf of University Council, may suspend the student from registration at the University until payment has been received. The University may take legal action or employ agents to recover amounts due.

Late payment fees are payable in respect of any overdue payments or fees. Fees are agreed annually by the Finance Committee.

Regulations